Executive Assistant - QBE Re

QBE Insurance Group • New York, NY

2d • $90,000 - $135,000 • Hybrid

About The Position

The purpose of this role is to provide high-level executive, administrative, and office management support to senior management, directors, and their teams, ensuring the efficient operation of the business and effective communication across the organization. The role is responsible for coordinating complex schedules, managing administrative processes, supporting office operations and workplace logistics, and serving as a key point of contact for internal and external stakeholders. In addition, the role plays a critical part in planning, organizing, and executing team events, broker and client engagement activities, meetings, and other business functions that strengthen relationships, foster collaboration, and support the achievement of organizational objectives.

Requirements

• Relevant experience required.
• Business Management
• Communication
• Critical Thinking
• Customer Service
• Demand Management
• Financial Management
• High Accuracy
• Intentional collaboration
• Legal Administrative Support
• Managing performance
• Meeting Management
• Prioritization
• Risk Management
• Stakeholder Management
• Travel Planning
• Applicants must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship.

Nice To Haves

• Executive Assistant or senior administrative support experience supporting executives or leadership teams.
• Office management or workplace operations experience.
• Experience planning, coordinating, and executing internal team events, client functions, and broker engagement activities.
• Experience managing complex calendars, travel arrangements, and executive scheduling.
• Experience working with external vendors, venues, and service providers.
• Secondary school certification.
• Administrative qualifications.

Responsibilities

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organize internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organize travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritize, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Benefits

• Hybrid Working – a mix of working from home and in the office
• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis
• Competitive 401(k) program with company match up to 8%
• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice
• Tuition Reimbursement for professional certifications, and continuing education
• Employee Network and Community – QBE actively supports six Employee Networks, and many ways to give back to your community

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED