Executive Assistant

Silver Ventures, Inc.•San Antonio, TX

13d

About The Position

Silver Ventures, Inc. continuously transforms San Antonio through repeatedly reinventing shared experiences of food and learning to ensure the continued celebration of life and the well-being of our children. Provide executive-level one-on-one support and assistance to the Chief Marketing Officer (CMO). The Executive Assistant is the strategic thought partner to the CMO in all things. This includes maximizing the effectiveness of the CMO daily, assisting in strategic prioritization, leading in communication coming from the CMO, representing the CMO (both in person and in communication), and managing incoming requests independently in close coordination with the CMO.

Requirements

Bachelor’s degree required
Five (5) years providing C-level executive administrative support
Intermediate to Advanced skills - Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
Project management software (Asana, Monday, etc.)

Nice To Haves

Prior experience managing multiple business entities and boards a plus

Responsibilities

Increase the effectiveness of the CMO’s schedule by minimizing meeting volume, tightening meeting structure, defining clear goals, and ensuring thorough team preparation in advance.
Identifying accountabilities and by-when dates/deadlines that support the CMO’s commitments, both internally and externally.
Produce, edit, and complete first drafts for written communications to both internal and external stakeholders.
Partner with the CMO to plan and lead Marketing team meetings that support strategic priorities, ensure team alignment, track accountabilities, and provide thought‑partnership on key initiatives.
Understanding of key business metrics, including budget and organization of business materials.
Project Management of key business initiatives.
Prepare daily preview for CMO, including upcoming calendar appointments, documents for meetings, and daily deliverables.
Prepares agendas and meeting plans, slide decks, and necessary meeting follow-ups for the CMO.
Independently screen and process incoming requests for the CMO.
Research, prioritize, and follow up on incoming issues and concerns addressed to the CMO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Be an extension of the CMO for the Marketing Team and within Silver Ventures, including Board Meetings, Operational Reviews, LT Meetings, etc.
Develop strong cross‑company relationships within Silver Ventures and our impact investments, particularly fostering collaboration and partnership with other Executive Assistants.
Schedule key Marketing Team meetings and 1-2 annual offsites.
Maintain CMO calendar, coordinate key meetings and calls for CMO, coordinate CMO travel, and process CMO expense reports.