Executive Assistant

ARC'TERYX • Portland, OR

1d • $82,000 - $108,000 • Onsite

About The Position

As an Executive Assistant, you’re skilled in the art of organization, with a particular knack for scheduling, time and travel management. In this role, you support our General Manager of Footwear, ensuring they and their teams are set up for success through your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities. This role is based out of our Portland office and is expected to be performed on-site. You will be working directly with the General Manager of Footwear, along with the broader Footwear Business Unit based out of our Portland, Oregon office. You will also partner with a team of high-performing Executive Assistants in providing exceptional support to our Executive team across the business.

Requirements

• 3 + years of Executive Assistant experience
• Looking to grow your career as an EA
• Whiz with the Microsoft Office suite
• Excellent business acumen
• Comfortable supporting on file building, management and archiving
• Know how to prioritize and effectively manage the logistics of an executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
• Operate with autonomy, able to confidently assess projects, decisions and are comfortable collaborating with executives and cross-functional team members
• Great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities, project management comes second-nature to you
• Strong emotional intelligence, discretion, and the ability to maintain confidentiality
• Highly collaborative and excited to meet people, build relationships and create partnerships across the organization
• Not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
• Able to work flexible hours, weekends and holidays occasionally as needed to support our global business
• Proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
• Remain highly flexible and adaptable when faced with ambiguity
• Effectively balance autonomy and collaboration
• Inspire breakthrough thinking and continuous improvement
• Passion for your work is paralleled by your passion for getting outside and living it

Responsibilities

• Providing exceptional administrative support with scheduling, calendar, deliverable and expense management
• Organizing international and domestic travel arrangements
• Partnering cross-functionally and with other Executive Assistants to arrange wide scale events, team activities and projects
• Overseeing the purchase orders, expenses, payments, vendor and invoice management on behalf of the executive and the team
• Developing agendas, meeting minutes, and presentation materials
• Drafting email correspondence on behalf of your leader and maintaining an organized inbox
• Partnering cross-functionally to proactively plan and schedule future events deliverables and on behalf of your leaders
• Ensuring clear communication and alignment across multiple teams and office locations
• Providing general administrative support to the broader team Footwear team at our Portland office as required
• Working towards your own professional development goals based on your areas of interest in the business
• Working cross functionally and collaborating to ensure both physical and digital meetings run smoothly
• Spearheading the Live It culture by setting up activities and outings for the community

Benefits

• Extended health, dental, and vision coverage, including mental health support, fertility benefits, and a 24/7 Employee Assistance Program (EAP).
• Immediately vested 401(k) retirement savings plan matching, eligibility for Arc'teryx Annual Incentive Plan and access to Employee Stock Purchase program (ESPP) where applicable.
• Paid time off and No Wasted Day program (dedicated paid days to get outside & explore).
• Parental leave for birthing and on-birthing parents, including an option to ease the transition back to work.
• Professional development opportunities, Arc'teryx Academies (outdoor skill-building events), Employee Belonging Councils, and access to employee discounts and Pro Deals (exclusive discounted pricing on gear).

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed