Executive Assistant

Harmattan AI • Austin, TX

6d

About The Position

As Executive Assistant at Harmattan AI, you will serve as a trusted right-hand partner to our founders, ensuring seamless coordination across his priorities, stakeholders, and strategic initiatives. You will be embedded at the heart of a founder-led environment operating at the intersection of advanced technology and national security — where the pace is relentless, discretion is paramount, and your impact is direct. The C-Suite operates across multiple time zones, engaging daily with government officials, investors, and senior defense stakeholders. This role demands a resilient, solutions-oriented individual who can anticipate needs, act with precision, and communicate with confidence at the highest levels.

Requirements

• At least 5–10 years of proven experience supporting in a high-performance environment (private equity, private office, or equivalent)
• Exceptional written and verbal communication skills
• Strong track record of operating in fast-paced, international, high-pressure settings
• Outstanding technical capability and confidence using modern productivity tools, including AI
• Demonstrable ability to manage complexity with precision and sound judgment
• High levels of discretion, professionalism, and emotional intelligence
• Highly organized, detail-oriented, and naturally proactive
• Calm, solutions-driven mindset with the ability to anticipate needs before they arise
• Excellent, verifiable references

Responsibilities

• Provide senior-level, strategic EA support across all business and personal priorities
• Manage a highly complex and evolving international calendar with strong prioritisation and proactive anticipation
• Act as a professional gatekeeper and communication filter, managing inbound requests with sound judgment
• Prepare briefing materials and ensure preparedness for all engagements
• Track actions and ensure consistent follow-through across key initiatives
• Coordinate interactions with senior stakeholders, including government, investors, and strategic partners
• Draft and manage high-quality communications in both Swiss German and English
• Build and maintain strong relationships across internal and external networks
• Manage complex international travel planning and logistics
• Act as a central point of coordination across business and leadership activities
• Support ad hoc projects linked to strategic and operational priorities
• Maintain organization, structure, and efficiency within a fast-moving environment

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed