Executive Assistant - Office of the Staff Judge Advocate, Offutt AFB, NE

Fidelity Partners•Offutt Air Force Base, NE

7d•Onsite

About The Position

The Executive Assistant will support the Office of the Staff Judge Advocate with high-level executive, administrative, and legal office support by managing front-office operations, coordinating schedules and correspondence for senior legal leadership, facilitating client intake and communication, and ensuring accurate, timely handling of legal documents, records, and mission-critical workflow in a fast-paced military justice and legal services environment.

Requirements

Must be a U.S. Citizen.
Possess an active security clearance Tier 3 (T3), Secret, and/or be able to obtain a Secret clearance.
Associate's Degree in any field.
Proficient in Microsoft Office Suite (Microsoft Word, Excel, PowerPoint).
At least one year of experience in clerical or data entry, obtained in an office setting.
One year of experience working in a military environment required.
Read, understand, speak, and write English fluently to effectively communicate with customers and staff, both in person and via telephone.

Responsibilities

Manage front-office operations.
Coordinate schedules and correspondence for senior legal leadership.
Facilitate client intake and communication.
Ensure accurate, timely handling of legal documents, records, and mission-critical workflow.
Apply basic principles, concepts, and practices of the occupation to perform administrative tasks in support of the 55th Wing Office of the Staff Judge Advocate.
Demonstrate proficiency in Office Suite programs (Outlook, Excel, PowerPoint, Word, TEAMS, etc.) to support office operations and produce a variety of documents such as e-mails, letters, reports, and spreadsheets.
Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion.
Communicate effectively, both orally and in writing, to provide information clearly.
Serve as the primary point of contact between leadership and external agencies.
Track deadlines, deliverables, and other matters requiring timely completion.
Manage calendars, scheduling, and meeting coordination.
Prepare, edit, and maintain e-mails, written correspondence, documents, reports, presentations, and briefing materials.
Answer phone, email, and in-person inquiries.
Attend meetings and conferences and follow-up/consult with leadership as requested.
Handle sensitive personnel documents in accordance with applicable laws and guidance.
Scan, upload, and maintain electronic records.
Maintain professional partnerships with installation and community agencies.