Executive Assistant (Coordinator - Office of the CEO)

Triumph Financial, Inc.•Dallas, TX

20h•Onsite

About The Position

The Executive Assistant functions as a Coordinator within the Office of the CEO, providing high-quality administrative and operational support across a team-based executive support model. This role reports directly to the Chief of Staff and works closely with the Executive Assistant to the CEO. The position supports senior leaders including the Chief Operating Officer (COO), Chief Financial Officer (CFO), EVP – Corporate Strategy & Development, and EVP – Product Strategy, with lighter support to the SVP – Corporate Development & Strategy and EVP – Head of Investor Relations, while also supporting the Chief of Staff and Office of the CEO, acting as a centralized execution resource for administrative workflows and coordination in a fast-paced environment. Calendar and responsibilities may evolve over time based on business needs, including support across Corporate Development & Strategy and broader leadership priorities.

Requirements

3+ years of administrative or executive support experience required
Experience supporting multiple stakeholders
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office (Outlook, Excel, Word)
Confidentiality, Integrity, and Discretion
Teamwork and Collaborative Skills
Strong Communication (verbal and written)
Attention to Detail and Organizational Skills
Strong Work Ethic and Time Management
Humility and Self-Awareness
Problem Solving and Sound Judgment
Adaptability, Resourcefulness, and Willingness to Learn
Project Management and Multitasking Skills
Tenacity and Resilience
Technical Proficiency
Ability to Handle Stress

Nice To Haves

Associate’s or Bachelor’s degree preferred; equivalent experience will be considered

Responsibilities

Manage calendars, scheduling, and meeting logistics; adapt to evolving calendar ownership and shifting priorities
Execute high-volume administrative tasks and support Office of the CEO workflows
Partner with senior leaders and executive assistants across the organization to coordinate meetings, track down information or materials, and ensure timely communication and follow-through
Book and manage travel, maintain itineraries, and adjust logistics as needed
Prepare and submit expense reports accurately and timely
Coordinate leadership meetings, working sessions, and events, including multi-day meetings and company-sponsored events supporting leadership and team member engagement, along with meeting setup and breakdown, distribution of materials or access, communications, and related logistical support
Execute recurring workflows including document preparation, printing, assembling/binding materials, filing, tracking, and maintaining organized systems
Provide coverage, assist with operational needs, and take on tasks or projects as assigned to support evolving Office of the CEO priorities
Sequence work within scope while seeking direction when priorities conflict or are unclear
Provide consistent, proactive updates and maintain alignment across stakeholders
Operate effectively within established processes and preferences, applying sound judgment to maintain consistency while identifying opportunities for improvement
Contribute to a collaborative and team-oriented environment with shared ownership