Executive Assistant
About The Position
Resaro builds custom AI testing software that helps organisations validate the performance, robustness, and safety of mission-critical AI systems, spanning computer vision, generative AI, and autonomous systems. Our clients include government, military, and commercial organisations deploying AI in high-stakes environments. We work through embedded teams deployed on-site or closely integrated with our clients. We're looking for an Executive Assistant to support our two Co-CEOs, based in Munich and Singapore. You'll be the central point of coordination for the CEO office, keeping both leaders aligned across a 6 to 7 hour time difference and supporting the wider team in business development, external engagements, and company administration. The role combines classic executive support with a growing share of operational and project work, and gives you exposure to how an AI company is built and run.
Requirements
- 1 to 2 years of experience as an Executive Assistant or in a comparable assistant, coordination, or project role, for example at a startup, a political institution, a foundation, or an international organisation.
- Strong organisational skills, with the ability to keep track of and prioritize many parallel threads and follow them through to completion.
- Clear and precise written and verbal communication in German and English, and the confidence to represent the CEOs towards senior external stakeholders.
- An analytical mindset: you can structure open questions and turn research into clear, decision-ready material.
- A hands-on mentality, e.g. from experience in a fast-paced working environment or organizational volunteer experience.
- Comfort working asynchronously with colleagues in another time zone and communicating clearly over Slack, Jira, and email.
- Discretion and sound judgement in handling confidential information.
Nice To Haves
- Familiarity with German public administration, defence, or critical infrastructure (KRITIS) environments.
- Experience with CRM systems such as HubSpot.
- Experience using AI tools to make recurring work more efficient.
- Experience organising events or coordinating speaking engagements.
Responsibilities
- Manage the calendars, meeting requests, and priorities of both Co-CEOs across multiple time zones.
- Plan and coordinate business travel, and prepare clear schedule and travel overviews.
- Handle bilingual (German and English) correspondence with partners, government stakeholders, authorities, and vendors on behalf of the CEOs.
- Coordinate the CEOs' speaking engagements and conference appearances, from speaker profiles and submissions to organiser calls and briefings.
- Support outreach campaigns operationally: preparing target lists, procuring contact data, managing CRM uploads (HubSpot), and tracking pipeline and event activity.
- Take on research-based special projects, such as market expansion analyses and competitive landscape reviews.
- Support the organisation and promotion of our own events and partner formats, such as webinars, workshops, and meetups.
- Prepare briefings, meeting notes, and summaries, including for internal formats such as our Europe team calls or meetings of the advisory board.
- Coordinate administrative matters for our German entity together with Finance and external advisors, such as notary appointments and employee benefits.
- Support the Munich office, including hardware procurement, onboarding logistics, and team events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
