Tactical Opportunities - Executive Assistant

Blackstone • New York, NY

18d • $120,000 - $165,000

About The Position

The Executive Assistant role entails working to provide support to a Senior Managing Director and other senior leaders within the Tactical Opportunities Group. The responsibilities of the Executive Assistant include: Managing highly complex and dynamic calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination. Serving as a trusted gatekeeper and primary point of contact for all internal and external stakeholders, always maintaining professionalism and responsiveness. Coordinating meetings and calls across multiple stakeholders and time zones, while adapting quickly to changing priorities and last-minute adjustments. Supporting meeting preparation through research, document management, and organization of briefing materials. Participation in select internal meetings to help coordinate and maintain business pipeline. Arranging and managing intensive domestic and international travel, including maintaining detailed travel spreadsheets and preparing comprehensive trip packets. Providing detailed itineraries and ensuring all travel logistics are planned, communicated, and executed flawlessly. Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies. Assisting with occasional personal scheduling where business and personal commitments intersect, particularly related to travel coordination. Supporting a wide range of ad hoc and special projects as needed.

Requirements

• A proactive, solutions-oriented mindset that anticipates challenges and resolves issues before they escalate.
• Strong collaboration skills and effectiveness in team-based environments.
• Excellent written and verbal communication skills.
• High adaptability and excels in fast-paced, dynamic environments while managing competing priorities.
• Performs duties with the highest level of confidentiality and professional integrity.
• Exceptional attention to detail and strong organizational skills.
• A sense of ownership and accountability, independently driving projects through completion.
• Comfort interacting with senior management on a regular basis.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Familiarity with Concur or similar expense management systems.

Responsibilities

• Managing highly complex and dynamic calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants to ensure seamless business coordination.
• Serving as a trusted gatekeeper and primary point of contact for all internal and external stakeholders, always maintaining professionalism and responsiveness.
• Coordinating meetings and calls across multiple stakeholders and time zones, while adapting quickly to changing priorities and last-minute adjustments.
• Supporting meeting preparation through research, document management, and organization of briefing materials.
• Participation in select internal meetings to help coordinate and maintain business pipeline.
• Arranging and managing intensive domestic and international travel, including maintaining detailed travel spreadsheets and preparing comprehensive trip packets.
• Providing detailed itineraries and ensuring all travel logistics are planned, communicated, and executed flawlessly.
• Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy, ensuring full compliance with company policies.
• Assisting with occasional personal scheduling where business and personal commitments intersect, particularly related to travel coordination.
• Supporting a wide range of ad hoc and special projects as needed.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed