Executive Assistant

Yoga Alliance • Arlington, VA

17d • $80,000 - $100,000 • Hybrid

About The Position

Reporting to the Chief Operating Officer (COO), the Executive Assistant will provide administrative leadership and support to the Chief Executive Officer (CEO) and the COO.

Requirements

• 7+ years of experience with a minimum of 5 years of executive-level administrative experience.
• Demonstrated ability to manage multiple priorities with efficiency, composure, and attention to detail.
• High degree of discretion and judgment, especially when handling confidential and sensitive matters.
• Exceptional strength in the following core competencies and skills: Collaboration, Communications, Critical Thinking & Sound Judgment, Project Management, Solutions Oriented, Strategic Thinking
• Technologically fluent and comfortable with platforms such as Microsoft Office Suite, Zoom, Salesforce, and Monday.
• Commitment to and experience advancing diversity, equity, inclusion, accessibility, and belonging in workplace or community settings.
• Must be based in DC, Maryland, Virginia (DMV) area with an ability to work on-site (up to 70%) to adequately manage physical space.
• Ability to work outside of business hours, as needed, to accommodate special meetings, events, and peak project times.

Nice To Haves

• Working knowledge of nonprofit governance and membership-based organizations.
• We encourage individuals to apply even if they do not have any of the desired qualifications.

Responsibilities

• Manage the complex calendars of the CEO and COO, prioritizing requests and coordinating across departments and external stakeholders.
• Draft, edit, and prepare high-quality communications, presentations, reports, and other executive-level materials.
• Prepare for meetings: draft and distribute agendas; ensure participants have necessary materials in advance of the meeting; conduct research and prepare briefing memos; coordinate with internal and/or external partners; set up and maintain technology and/or space needs.
• Attend meetings, as needed: taking notes, action, and tracking follow-up on items post-meeting; archive notes for reference.
• Provide real-time support and anticipate needs to ensure both leaders are well-prepared for meetings and engagements.
• Coordinate and book travel and manage logistics for meetings, speaking engagements, and conferences as needed.
• Complete and manage expense reports.
• Support the planning and execution of Board and senior leadership meetings, including scheduling, materials preparation, and follow-up.
• Track action items and assist with project management related to organizational priorities and strategic initiatives.
• Coordinate logistics and maintain confidentiality for sensitive matters.
• Foster strong, professional relationships with staff, members, partners, and Board members on behalf of the Executive Office.
• Maintain and organize key executive files, decisions, and communications to support long-term institutional knowledge and continuity.
• Develop, build, and refine internal systems to improve efficiency, recordkeeping, and executive team operations.
• Consistently stay abreast of emerging technology, including artificial intelligence (AI) tools, to design, build, and refine effective and efficient methods to store, share, maintain, and easily access information and knowledge.
• Support internal communication flow between the Executive Office and broader staff.
• Represent the CEO and COO in professional communications with members, partners, funders, and external stakeholders.
• Cultivate relationships and maintain effective communication across departments and with the Board.
• Assist with drafting messages and talking points that reflect organizational tone and mission.
• Model and help cultivate a workplace culture grounded in respect, reliability, and equity.
• Oversee day-to-day operations of the headquarters office, including supply management, facility needs, and vendor coordination.
• Serve as the primary point of contact for office space logistics, repairs, and services.
• Maintain a professional, welcoming, and well-organized office environment that supports both onsite staff and hybrid team and/or visitor operations.
• Coordinate scheduling and logistics for hybrid or in-person meetings with staff, volunteers, and/or visitors, including technology setup and hospitality.
• Manage general office inquiries and administrative support needs for staff working in or visiting HQ.

Benefits

• Yoga Alliance provides excellent employee benefits including comprehensive health insurance plan offerings that are 100% employer paid for employees and 65% paid for dependents, a 401K plan, a generous paid-leave policy, and reimbursement for professional development opportunities.
• Employees enjoy a casual dress code so they can arrive to work as their most authentic selves.
• Our office culture is supportive and collaborative with conscious attention to body and mind health.
• It is common for the office staff to participate in group meditation, quiet time, and group yoga.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed