Executive Assistant - Corporate Banking Portfolio Management

Scotiabank•New York City, NY

1d•Onsite

About The Position

Join a purpose-driven, winning team committed to results in an inclusive and high-performing culture. This role supports the Corporate Banking Portfolio Management team within Global Banking and Markets (GBM), a leading Capital Markets and Investment Banking platform with a competitive presence across the Americas. GBM provides a full range of investment banking, credit, and risk management products and services. This position contributes to the success of the Bank in the USA by executing individual goals and plans in support of team strategies and objectives, ensuring compliance with all governing regulations, internal policies, and procedures.

Requirements

Post-secondary training in business administration or an equivalent combination of education and related experience
A minimum of 5 to 7 years of experience in a business administration support function
Strong technical skills and knowledge of MS Office 2010
Excellent coordination, organizational, time-management, and work prioritization skills
Attention to detail, resourceful, and accountability in follow-up
Proactive approach to problem-solving and the ability to work independently to make decisions.
Communicates clearly, articulately, and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
Flexibility, high tolerance for change, and an ability to learn quickly
Ability to handle sensitive materials under the pressure of last-minute deadlines
Desire to be proactive and create a positive experience for others

Nice To Haves

Experience of Concur expense management system is ideal but not mandatory

Responsibilities

Provide high-level administrative support for one or more members of the Executive Committee/Chief Officers, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
Perform tasks using independent judgment and discretion, including preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Handle all matters relating to expenses and reporting.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
Manage variance analysis and ensure it aligns on a monthly basis.
Act as the primary liaison and coordinator for department initiatives.
Provide guidance and mentorship to more junior members of the Admin Team.
Use judgment and expertise to identify, resolve, and escalate day-to-day administrative support issues as required.
Provide input into developing and enhancing current processes and procedures.
Comprehend and adhere to administrative policies implemented globally.
Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
Act as a culture carrier, monitoring adherence to policies and escalating as required.
Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
Actively pursue effective and efficient operations of respective areas, ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations regarding operational risk, regulatory compliance risk, AML/ATF risk, and conduct risk.
Actively pursue effective and efficient operations in accordance with Scotiabank’s Values, Code of Conduct, and Global Sales Principles, ensuring adequacy and adherence to day-to-day business controls for operational, compliance, AML/ATF/sanctions, and conduct risk.
Champion a high-performance environment and contribute to an inclusive work environment.
Perform other duties as required.