Executive Assistant, US Sales, Surgical Structural Heart

Edwards Lifesciences•Irvine, CA

3d•Onsite

About The Position

Make a meaningful difference to patients around the world. Driven by a passion to help patients live healthier and more productive lives, our Sales teams embrace Edwards Lifesciences’ values to build trusting, lasting relationships with medical professionals and industry partners. Your insight and dedication will help deepen and broaden clinical knowledge of our company’s innovative technologies, while creating connections between providers and teams across our businesses to ensure patients receive the highest quality of care. Dedicated to innovation, our Surgical business unit is focused on identifying and solving critical, unmet needs in cardiac surgery. In understanding the challenges of open-heart surgery, we partner with surgical teams to deliver modern technologies intended to enhance patients’ quality of life and expand their potential treatment opportunities. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey. This is an exciting opportunity for a dynamic Executive Assistant to join our Surgical Structural Heart business unit, providing high-level executive partnership to the Senior Vice President of Sales and the Sales Leadership Team. This is a fully onsite role and will require you to be onsite at our Irvine headquarters 5 days a week

Requirements

H.S. Diploma or equivalent with 6 years of experience directly related experience including executive administrative support

Nice To Haves

Experience working within the healthcare or medical device industry
Excellent written and verbal communications skills, including negotiating and relationship management skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Ability to travel up to 10%
Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Advanced problem-solving skills
Completes tasks in resourceful and effective ways
Ability to manage internal and external confidential information with utmost discretion
Works autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
Ability to interact professionally with all organizational levels
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Responsibilities

Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
Plan and execute meetings and events with some supervision
Other incidental duties