Executive Assistant

Paramount•New York, NY

34d•$85,000 - $110,000

About The Position

We are looking for a skilled Executive Assistant to provide steadfast administrative support to three Senior Vice Presidents spanning Product, Content Merchandising, and Sports Strategy. This is a high-visibility role requiring the ability to manage competing priorities across three fast-moving executive desks, exercise sound judgment autonomously, and maintain absolute discretion. The ideal candidate is highly organized. They are skilled at solving problems. They can work on multiple tasks and with different groups of stakeholders at the same time. This role may require occasional flexibility to support evening or early-morning meetings across time zones.

Requirements

5+ years of experience as an Executive Assistant, ideally supporting multiple executives concurrently
Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of expense and travel systems (e.g., Concur, Workday)

Nice To Haves

Experience supporting senior leaders in media, entertainment, or technology preferred
Proven ability to juggle multiple executives' priorities without dropping details; robust triage instincts
Excellent written and verbal communication; polished, confident presence with senior leaders and external partners
High degree of discretion, integrity, and professionalism handling confidential business information
Strong organizational skills and extraordinary attention to detail; comfortable working under time strain
Self-starter who anticipates needs and solves problems proactively, with minimal oversight
Collaborative, low-ego style — able to build trust quickly across three distinct working styles and teams

Responsibilities

Managing three complex calendars at the same time
Address scheduling conflicts before they occur
Prioritize meetings for product, merchandising, and sports strategy workstreams
Coordinate travel within the country and abroad. This includes planning itineraries and booking accommodations. Also, arrange ground transportation. Process related expenses correctly and promptly
Plan and coordinate complex meetings, offsites, and team events, including agendas, logistics, AV/conference room setup, and catering
Prepare, format, and proofread decks, memos, and other materials for internal executive team and cross-functional partners
Take notes and track action items during key meetings; follow up to ensure deliverables and deadlines are met across all three executives
Act as a central point of contact and information conduit between the three executives' teams, and with other Product, Content, and Sports partners
Screen and manage incoming calls, emails, and correspondence; exercise judgment on prioritization and escalation
Process invoices and expense reports
Maintain org charts, distribution lists, and departmental communications
Handle confidential and sensitive information — including personnel, strategy, and financial matters — with the highest level of discretion
Manage ad hoc special projects and additional duties as needed across the three teams