Executive Assistant

Isaac Operations • Toronto, ON

57d • CA$60,000 - CA$75,000 • Hybrid

About The Position

We are looking for an experienced Executive Assistant to join our Administrative team. Reporting to the EA Manager, you will play a pivotal role in supporting members of our senior team and ensuring the smooth operation of daily activities. This position involves supporting calendar management and coordination, email management and communication, liaising with partners and actively managing their ‘to-do’ list, executive project/initiative support, and general administrative duties. If you’re eager to learn, excel at solving complicated puzzles, and want to make a meaningful impact, this could be a great opportunity for you.

Requirements

• Demonstrated proficiency as an Executive Assistant or similar role through 2-3 years of relevant experience.
• Highly proficient in Microsoft Office including Outlook.
• Proven time management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Experience managing 2 or more executives and have proven ability to up-rev processes that maximize the effectiveness of the role.

Nice To Haves

• Multi-tasker – You’re organized and always one-step ahead, allowing you to manage a diverse range of responsibilities and prioritize each task with allotted timelines to complete them effectively and on-time.
• Strong project manager – You ask the right questions to understand the vision, involve the appropriate stakeholders, and can manage a task list that leads to the most efficient and effective outcome.
• Confident – You have strong interpersonal skills and are able to set clear expectations with multiple stakeholders including the leaders you’re supporting to drive the right processes and priorities.
• Trustworthy – You have a ton of integrity and feel confident in your ability to manage sensitive information.
• Team Player – You love working in a collaborative environment and building strong working relationships with business leaders and peers.
• Attention to detail – You’re naturally driven to get the details right - all the time, every time.
• Go-getter – When given a task, you can run with it and independently complete it effectively and on-time.
• Great communicator – You have excellent verbal and written communication skills – you bring energy and professionalism into interactions with internal and external stakeholders.
• Tech-savvy – You know your way around commonly used computer software and applications and are a fast learner.

Responsibilities

• Efficiently manage complex and ever-changing calendars for senior members, ensuring optimal scheduling and coordination of appointments, meetings, and events.
• Travel coordination and logistics including flight bookings, hotel accommodations, transportation, and itinerary planning.
• Act as a primary point of contact between senior members and internal/external stakeholders, handling communication with professionalism, discretion, and ensuring timely responses.
• Help to prepare presentations, reports, and other documents, as well as attend meetings, take notes, and follow up on action items to ensure deadlines are met.
• Monitor, track, and manage expenses.

Benefits

• Competitive pay with a clear path to partner
• Future fund bonus of 2–4% on top of your compensation
• 25 days paid vacation
• Meaningful work that makes a strong impact for our clients
• Opportunity for rapid learning and career growth with training and development programs
• Work with amazing people who genuinely love to spend time together
• Fun company sponsored activities & trips
• Comprehensive benefits package 100% covered by Isaac

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed