Executive Assistant

Berkley • Westbrook, ME

6d

About The Position

The Executive Assistant provides high‑level administrative and operational support to the President and executive team, ensuring smooth daily operations. This role manages complex calendars, meetings, communications, and travel; prepares agendas, briefs, and expense accounts; and serves as a key liaison across the organization while maintaining strict confidentiality. The position also supports assists with special projects and employee engagement initiatives.

Requirements

• Minimum 5 years' experience in an administrative role at the executive level.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot) and other office productivity tools.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Ability to maintain a high level of integrity, discretion, and confidentiality.
• Ability to adapt to change with a focus on problem solving.

Nice To Haves

• Bachelor's degree in Business Administration or related field preferred.
• Experience in the insurance industry highly desired.

Responsibilities

• Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations.
• Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology.
• Assist in the preparation and distribution of correspondence, reports, presentations, and other documents.
• Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements.
• Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed.
• Act as a liaison, maintaining open lines of communication among executives, managers, and employees.
• Maintain a high level of professionalism and confidentiality in dealing with sensitive information.
• Assist in the execution of special projects as required by the executive team.
• Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support.
• Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site.
• Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives.
• Perform other duties as assigned.

Benefits

• Health
• dental
• vision
• dental
• life
• disability
• wellness
• paid time off
• 401(k) and profit-sharing plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level