Executive Assistant of COO & VPs (Thomas Jefferson University Hospital-TJUH) - Center City

Jefferson Health Plans • Philadelphia, PA

20h • Onsite

About The Position

The Executive Assistant serves as a trusted partner to the Chief Operating Officer and Vice Presidents, providing high-level administrative, operational, and strategic support. This role is responsible for managing complex calendars, coordinating executive communications, facilitating meetings and projects, and ensuring seamless day-to-day operations. The ideal candidate demonstrates exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

Requirements

• High School Diploma/GED
• 3 years of administrative experience required, preferably supporting senior executives or in an executive office.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft
• Strong organizational and prioritization skills with the ability to manage complex, competing demands and deadlines
• Excellent written and verbal communication skills, with the ability to interact effectively with senior leaders and external
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality in handling sensitive
• Strong problem-solving skills with the ability to anticipate needs and proactively address
• Ability to manage multiple projects and priorities simultaneously with a high degree of accuracy and attention to
• High level of professionalism, adaptability, and customer service orientation
• Ability to work independently with minimal supervision while maintaining strong collaboration across teams

Nice To Haves

• Bachelor’s Degree

Responsibilities

• Serve as the primary administrative partner to the COO and two Vice Presidents.
• Manage highly complex calendars, resolving scheduling conflicts and prioritizing executive time effectively.
• Coordinate leadership meetings, including agenda development, meeting preparation, materials distribution, and follow-up.
• Track action items, commitments, and key initiatives, ensuring accountability and timely completion.
• Prepare correspondence, presentations, reports, and executive communications.
• Coordinate department and leadership events, including logistics, catering, room reservations, and technology support.
• Support operational and strategic initiatives through project coordination and tracking.
• Manage confidential and sensitive information with the highest degree of professionalism and discretion.
• Build and maintain strong relationships across departments and leadership teams.
• Anticipate executive needs and proactively identify solutions to operational challenges.
• Develop and maintain tracking tools, reporting mechanisms, and process improvements to enhance efficiency.

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED