Executive Assistant

National Church Residences•Dublin, OH

6d•Onsite

About The Position

Reporting to the General Counsel and in accordance with organizational policies and procedures, the Executive Legal Assistant provides high-level administrative and operational support to the General Counsel and the Legal Department. This role ensures efficient coordination of legal priorities, manages sensitive information with discretion, and facilitates communication between internal stakeholders and external partners.

Requirements

Associates degree or equivalent work experience.
3+ years of experience in an Executive Assistant-level role or equivalent.
Excellent communication, comprehension, and interpersonal skills.
Ability to speak, read, write and understand English, as well as the ability to make self-understood.
Excellent computer skills with basic professional computer software (Microsoft Office suite, Windows, Smartsheet, SharePoint, etc.) and the capacity for learning new software systems quickly.
Self-directed with excellent organizational skills and the ability to manage tasks and assignments concurrently.
Strong motivational skills and a high emotional intelligence quotient (EQ).
Must adhere to all policies, procedures, terms and conditions set forth in the National Church Residences’ Employee Information Guide (EIG), the Code of Conduct, as well as any facility handbook, including but not limited to, corporate compliance, drug free workplace, safe work practices, all federal, state, local regulations and laws.
Ensure all care is provided with respect and dignity for the residents/clients, their families and the staff.
Reports all complaints made by residents/clients and/or families to the appropriate supervisors, reports all allegations of abuse, misappropriation of funds/resident property and/or any other corporate compliance, drug free workplace, safe work practices, all federal, state and local regulations and laws.
Completes all annual education requirements timely, including but not limited to Compliance, Privacy, Security and HIPAA training and exhibits behavior as set forth by the Code of Conduct in the performance of their duties.

Nice To Haves

Previous law firm or corporate legal department experience preferred but not required.

Responsibilities

Manage the General Counsel’s calendar, appointments, schedules, travel arrangements, and correspondence. Prepare and review expense reports.
Responsible for answering and returning telephone calls to the General Counsel and the legal department 800-number.
Responsible for triage of the legal department’s mailbox, including logging requests, assignments, and preparing reporting related to metrics around team workload, projects, etc.
Responsible for providing administrative support functions to the legal team.
Review, prioritize, and route incoming communications (physical mail and email).
Draft, proofread, and prepare legal documents, memos, letters, and presentations.
Prepare and distribute meeting notifications, agendas, and supporting materials. Obtain signatures and route documentation for approvals.
Coordinate logistics for internal and external meetings, retreats, including virtual access, meal orders and conference room set-up.
Assist with preparation of board-related materials when legal input is required.
Attend meetings and record minutes, track action items.
Maintain compliance with governance protocols and documentation standards.
Support legal team projects, including research and compilation of data for reports.
Conduct research related to legal entities and assist with filing annual reports and statutory filings; ensure all statutory agent invoices are charged to the appropriate entity.
Maintain organized systems for legal files, records, and electronic documents (e.g., M-Files, Workday).
Collaborate with other departments to ensure alignment of legal priorities.
Manage off-site corporate documents and oversee retention policy compliance with regards to off-site storage.
Support implementation of organizational initiatives and compliance processes.
Performs other duties as assigned.