Executive Assistant

Roessel Joy•Boston, MA

31d

About The Position

This role focuses on managing the full meeting lifecycle for Management Committee and Partnership meetings, including scheduling, agenda development, materials preparation, distribution, and post-meeting follow-up. The Executive Assistant will partner with the CAO, Management Committee, and Practice Chairs to build agendas, compile and distribute materials, and track action items. This position also involves drafting and editing communications, handling confidential matters with discretion, and maintaining the firm's governance calendar. Additionally, the role includes managing NetDocs for partnership and committee materials, identifying operational improvements, providing ad hoc scheduling support for Director-Level staff, and serving as central support for miscellaneous administrative needs.

Requirements

Absolute discretion in handling confidential matters.
Ability to serve as a trusted intermediary on sensitive matters.
Experience managing meeting lifecycles, including scheduling, agenda development, materials preparation, distribution, and follow-up.
Proficiency in compiling, editing, and distributing materials.
Skill in tracking action items to completion.
Experience in drafting, editing, and proofing communications.
Familiarity with maintaining governance calendars.
Experience managing document systems (e.g., NetDocs) with attention to version control, access controls, and retention practices.
Ability to identify operational gaps and propose improvements.
Experience providing scheduling support, including for Director-Level staff.
Strong administrative support skills.

Responsibilities

Manage the full meeting lifecycle for Management Committee and Partnership meetings, including scheduling, agenda development, materials preparation, distribution, and post-meeting follow-up.
Partner with the CAO, Management Committee and Practice Chairs to build agendas that reflect the right priorities, sequence topics deliberately, and protect time for substantive discussion.
Compile, edit, and distribute materials, ensuring partners receive clear, accurate, and well-organized information in advance of every meeting.
Track action items to completion across partners and functional leaders.
Draft, edit, and proof communications on behalf of the Managing Partner, Management Committee and Partnership.
Handle correspondence involving confidential matters with absolute discretion.
Serve as a trusted intermediary on sensitive matters.
Maintain the firm's governance calendar, including partner meetings, committee meetings, and partnership votes in coordination with the CAO, Management Committee and Practice Chairs.
Manage NetDocs for partnership and committee materials, ensuring version control, access controls, and retention practices meet the firm's standards.
Identify operational gaps in how the partnership runs and propose improvements that increase clarity, speed, and accountability.
Handle, on an ad hoc basis, scheduling help for Director-Level staff (e.g., Project Management scheduling support).
Act as central support for miscellaneous administrative needs.