Executive Assistant - Indianapolis, IN

Roche•Indianapolis, IN

1d•$68,600 - $127,400•Onsite

About The Position

Provide high-level, strategic administrative and operational support to the Molecular and Sequencing Sales Leaders and their teams. This role serves as a trusted partner, enabling the commercial leadership and their teams to operate efficiently and effectively by managing priorities, optimizing workflows, and driving coordination across complex, cross-functional initiatives. The Executive Assistant exercises sound judgment, discretion, and autonomy in handling sensitive and confidential matters. This role requires a proactive mindset, a solutions-oriented approach, strong business acumen, and the ability to anticipate needs, solve problems, and influence outcomes in a fast-paced, matrixed environment.

Requirements

Associate’s degree or relevant experience with 3 years administrative experience that includes providing support to senior leaders of organization required
Participation in an approved accelerated development, fellowship or rotational program may be considered in lieu of experience

Nice To Haves

Experience supporting Marketing, Sales and/or Commercial teams
Experience supporting executives in a fast-paced, matrixed organization
Strong organizational and planning skills
Ability to handle multiple functions at one time
Efficient and effective oral and written communication skills
Advanced computer skills
Demonstrated ability to exercise independent judgment and employ advanced reasoning skills
Well developed analytical and problem solving skills
Requires ability to work with highly confidential information
High level of adaptability and comfort with ambiguity
Proactive and forward-thinking

Responsibilities

Manages the preparation processes for internal and external meetings, including the logistics, presentations, and content. Ensures meetings have structure and time is well spent.
Strategically manages a leader’s time, looking for opportunities to reprioritize and maximize the leader’s effectiveness.
Provides as needed support to the overall senior leadership team.
Leads/coordinates special projects and initiatives as assigned.
Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.
Proposes and executes continuous improvement solutions within the department to drive business effectiveness.
Makes data-driven recommendations to streamline operations.
Prepares and initiates routine and non-routine internal/external correspondence and memoranda.
Responsible for the release of a variety of complex communications and information that affect a unit of the organization.
Stewards candidate interview calendars and new hire onboarding activities within the department.
Schedules appointments, meetings, and travel itineraries and coordinates related arrangements. Attends meetings, records, and distributes meeting minutes.