Executive Assistant

Universal Music Group•Santa Monica, CA

1d•$85,150 - $120,000•Onsite

About The Position

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.

Requirements

Develop and demonstrate professional knowledge of the business
Exhibit strong organizational skills
Anticipate needs and identify solutions
Work effectively and efficiently with senior management and senior level clients
Demonstrate excellent written and oral communication skills
Manage highly confidential information with discretion and integrity
Act calmly and professionally under pressure
Create efficiency by leveraging AI and advanced Microsoft Office skills
Demonstrate knowledge of travel logistics
Bring a dynamic and assertive personality, as a compliment to professional demeanor
Adapt to a variety of situations with numerous personalities
Excel in a fast paced, ever changing environment
Leverage a minimum 10+ years executive assistant experience

Responsibilities

Day-to-day management of the Executive’s schedule
Manage office and time in a fast-paced environment and anticipate critical events / Executive’s needs
Schedule meetings / appointments and manage travel itineraries
Read and route correspondence; draft responses and other documents as requested
Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
Prepare submission of expense claims in a timely manner
Manage ad hoc projects as needed
Screen and prioritize phone/email correspondence and inquiries
Prepare internal and external corporate documents
Uphold a strict level of confidentiality
Establish and maintain executive relationships both internal and external
Prepare executive-level PowerPoint presentations
Format data tables and graphs in Excel
Support projects as assigned

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent