Executive Assistant

NetApp, Inc.•Durham, NC

14d•$88,400 - $132,000

About The Position

NetApp is looking for an Executive Assistant to deliver high-level administrative and operational support to senior leadership within our Cloud organization. This role coordinates executive schedules, communications, meetings, travel, events, and critical organizational priorities. The Executive Assistant acts as a trusted partner to leadership and helps guarantee the efficient functioning of a fast-paced, global organization.

Requirements

Excellent organizational, time-management, written, and verbal communication skills.
Experience managing complex calendars, global meetings, and competing priorities.
Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Ability to handle confidential and sensitive information with discretion.
Strong attention to detail, judgment, follow-through, and problem-solving skills.
Ability to work independently while collaborating effectively across teams and organizational levels.
Strong interpersonal skills and the ability to build relationships with executives, employees, customers, and partners.
Professional, proactive, adaptable, and resourceful in a fast-paced environment.
Experience coordinating executive meetings, business reviews, events, and organizational communications.
Minimum of 3+ years of experience as an Executive Assistant, ideally supporting senior leaders in a fast-paced, global organization.

Nice To Haves

Familiarity with action tracking, business reporting, and process automation tools is preferred.
Experience supporting Cloud, technology, sales, engineering, or business operations organization is preferred.
Experience with project coordination, event management, or business operations is a plus.

Responsibilities

Manage complex executive calendars, including appointments, leadership meetings, customer engagements, and travel across multiple time zones.
Coordinate weekly staff meetings, QBRs, All Hands meetings, leadership offsites, and team events.
Prepare agendas, presentations, briefing materials, meeting notes, and executive communications.
Track leadership priorities, action items, owners, follow-ups, and deadlines.
Serve as a liaison between Cloud leadership and internal and external stakeholders, ensuring timely and effective communication.
Screen and prioritize incoming communications and draft or edit correspondence and organizational announcements.
Organize and maintain SharePoint sites, Teams workspaces, files, documents, templates, and team resources.
Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
Prepare expense reports, maintain accurate records, and assist with budget tracking.
Coordinate onboarding activities and access to resources for new Cloud team members.
Support leadership with research, reporting, special projects, and process-improvement initiatives.
Partner with HR, Finance, Communications, Sales, Engineering, and other cross-functional teams to support Cloud business priorities.
Plan and coordinate customer meetings, conferences, team-building activities, and other organizational events.