EXECUTIVE ASSISTANT-1505
Artesia General Hospital•Artesia, NM
•$24 - $44•Onsite
About The Position
To provide administrative and secretarial support to the Executive Administrative Staff. Demonstrates competencies in line with the five core values that are the foundation of all activities performed by employees to achieve the Mission of Artesia General Hospital: Servant Leadership, Excellence, Respect, Virtuousness, Innovation, Community, and Education. This role involves managing correspondence, schedules, travel arrangements, and office supplies, while ensuring confidentiality and excellent customer service.
Requirements
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
- Proficient in Adobe Acrobat, and Social Media web platforms.
- Database management skills.
- Resourceful, proactive, and detail oriented.
- Excellent written and verbal skills.
- Ability to work well under pressure, adapt to changing responsibilities, and multiple assignments.
- Excellent customer service & organization skills.
- Handle sensitive tasks and documents with complete confidentiality and discretion.
- Associates Degree or equivalent training/experience.
- Two years in an executive secretarial level position.
Nice To Haves
- Previous Para Legal Experience.
- Previous Accounting Experience.
- Previous experience in an office setting.
- Two years college.
Responsibilities
- Receives and assists visitors, employees, and telephone calls for CEO, CFO, CNO, and COO.
- Types correspondence for CEO, CFO, CNO, and COO to include word processing/typing of letters, memos, forms, contracts, policies and procedures.
- Assists CFO with legal matters and data collection.
- Completes Provider PTO requests – enter into outlook calendars.
- Creates and sends out Administrator on Call schedules.
- Orders/Manages office supplies and Sorts/Distributes daily mail, documents, and internal correspondence.
- Reviews and collects Administrator signature for completed Expense and Check requests.
- Takes and timely types meeting minutes for distribution.
- Leads setup/clean-up for luncheons/meetings.
- Sets up/Initiates WebEx conferences.
- Schedules and maintains travel arrangements for hospital conferences/trainings and physician/director recruitment.
- Creates agendas/schedules for meetings and onsite visits.
- Reconciles credit card to invoices/charges.
- Controls and Manages meeting room schedules (Boardroom, Small Conference, and Classroom).
- Distributes invoices and ensures CFO signs all invoices/POs.
- Handles basic correspondence & Excel tables for CEO, CFO, CNO, and COO.
- Manages stock in the Board Room.
- Leads stocking of the copy machine and clean-up of the copier room.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
