Executive Assistant

Vega • New York, NY

26d

About The Position

Vega is one of the fastest-growing startups in cybersecurity, redefining security analytics and operations with an AI-native platform for the SOC. We are building the next-generation operating system for security teams. Vega is already delivering real impact at some of the world’s largest organizations - improving detection, unlocking the value of their security data, and reducing cost and complexity. With HQs in New York and TLV, we're looking for people who want to be a part of the next rocket-ship in cyber.
We are seeking a highly organized, professional Executive Assistant to support the CEO with calendar management, scheduling, travel coordination, and day-to-day execution.
This role requires strong attention to detail, excellent communication skills, and the ability to operate calmly and reliably in a fast-paced environment.

Requirements

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities
• Proven experience managing complex executive calendars in fast-paced environments
• Strong written and verbal communication skills
• High level of discretion and trust when handling confidential and sensitive informationֿ
• Proficiency with Google Workspace, Zoom, calendar systems, and expense management tools
• Strong attention to detail, with accuracy prioritized over speed
• Calm, composed, and solutions-oriented under pressure
• Excellent judgment in deciding what to escalate, filter, or handle independently
• Ability to quickly understand context, read the room, and adapt to shifting executive priorities
• Comfortable operating behind the scenes to enable leaders and teams to perform at their best

Responsibilities

• Manage a complex, high-volume executive calendar across multiple time zones
• Prioritize and schedule meetings with strong business judgment and context awareness
• Coordinate and manage domestic and international travel, including itineraries and logistics
• Support executive operations, including expenses, invoices, and administrative workflows
• Ensure meeting readiness, follow-ups, and tracking of key action items
• Plan and support executive meetings, off-sites, and company events
• Provide proactive administrative and execution support to the CEO and leadership team

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed