Executive Assistant

Engineered Advisory•West Palm Beach, FL

34d•Remote

About The Position

Reporting to the President, the Executive Assistant will support the senior executives in a professional, timely and efficient manner. Identify and address the needs of senior leadership and perform administrative tasks to meet Engineered Advisory goals. He/She must have the ability to thrive in a fast-paced, constantly changing environment, while also maintaining a sense of calm in a variety of high-pressure situations. In addition to being organized, analytical, strategic, and resourceful, he/she must possess strong business judgment, high attention to detail and communication skills, and the ability to interact with a variety of people. Enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. Candidates must reside in and be eligible to work in the United States.

Requirements

Strong scheduling and coordination skills, and comfortable with last-minute changes
Someone who thrives in a fast-paced environment with a can-do, positive attitude, who will always “go the extra mile”
Ability to respond to subtle cues and react with situational appropriateness
Incredibly proactive and able to take initiative and work efficiently with little direction
Flexibility in schedule to support executives as needed
Strong familiarity with Office365 enterprise products and a passion for implementing technology to increase efficiency
Ability to act professionally and, at all times, with discretion and confidentiality
Excellent interpersonal skills, tact and discretion, and professional demeanor when interacting with diverse audience
Ability and flexibility to prioritize, handle new tasks and shifting deadlines, and effective multi-tasking abilities - including handling frequent interruptions while staying focused
Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to manage work time efficiently
Strong analytical, planning and problem solving capabilities
Demonstrated initiative and ability to work independently with minimal supervision required
Associate's degree (A.A.) or equivalent from two-year college or technical school; or
Five (5) to Seven (7) years related experience and/or training; or equivalent combination of education and experience
Ability to write reports, business correspondence
Ability to effectively present information and respond to questions from managers, clients, customers, and the general public
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, or schedule form
To perform this job successfully, an individual should have knowledge of sales CRM and Project Management software; Office365 suite
While performing the duties of this job, the employee is required to sit, talk, and hear. The employee is required to sit for extended periods of time; reach with hands and arms. Because this job is performed in a home office work environment, it is the employee’s responsibility to create a work space that will not promote injuries to the body; such as, back, wrist, neck, eyes, etc.

Responsibilities

Anticipate the needs of and proactively provide high-level executive administrative support to the President and COO.
Track tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational changes
Prepare quarterly reports on Sales Activities vs plan.
Manage President’s logistics
Access, review, prioritize, triage, and respond to inbound communications to the President
Manage a complex ever-changing calendar and schedule, that involves different locations / time zones / priorities / requests
Maintain good relationships with internal/external partners
Prepares agendas, notices, minutes, and resolutions for meetings as required. Maintain electronic files in a neat and orderly system
Manage highly sensitive and confidential relationships with high profile individuals
Arrange, coordinate, and troubleshoot complicated travel arrangements and logistics that are often constantly in motion; ensure President is aware and updated of itinerary changes during travel and prepared upon arrival
All other duties as assigned