Executive Assistant

Institute for Applied Behavior Analysis•Pasadena, CA

31d•$26 - $29

About The Position

IABA – Institute for Applied Behavior Analysis is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and reporting support to our executive team. This role plays a critical part in ensuring executive efficiency through coordination of workflows, preparation of reports, data tracking, and timely follow-up. The ideal candidate will have strong Excel and reporting skills, excellent organizational abilities, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment. This is a full-time, non-exempt position, with a rate of $26.00 - $29.00/per hour.

Requirements

Prior experience supporting executives or senior leadership
Strong proficiency in Microsoft Excel (including formulas, pivot tables, and trackers)
Excellent organizational, time-management, and prioritization skills
Strong written and verbal communication abilities
High attention to detail and ability to maintain confidentiality
Ability to manage multiple priorities across executives in a dynamic work environment

Responsibilities

Provide direct administrative support to executive leadership
Manage executive calendars, scheduling, and meeting coordination
Draft correspondence, prepare documents, and organize executive materials
Track action items and ensure timely follow-up on executive requests
Handle confidential and sensitive information with professionalism and discretion
Prepare and maintain Excel-based trackers, logs, and reports
Compile and organize data for weekly and monthly leadership updates
Ensure accuracy, consistency, and completeness of executive reports
Support ad hoc data requests and reporting needs
Assist with preparation of presentations, summaries, and materials for leadership meetings
Perform other related duties as assigned