Executive Assistant

OSF HealthCare • Rockford, IL

2d

About The Position

The Executive Assistant provides administrative support to an OSF executive leader. Maintains the executive leader(s) calendar, schedules appointments, resolves scheduling conflicts and makes travel arrangements. Plans and arranges high-level meetings and events. Prepares correspondence and reports for Board and Cabinet members. Provides general clerical support such record keeping, answering/routing calls, writing documents and creating presentations. Manages projects as assigned. Maintains own work load independently. Demonstrates a high level of competence and professionalism including excellent written and verbal communication skills. At times, works as a proxy for the executive leader.

Requirements

• High school diploma or GED
• Three years of secretary and/or administrative experience
• Advanced level in MS Word, Excel and PowerPoint.
• Proficient with email and calendaring systems.
• Proven communication and interpersonal skills in previous job or classwork.
• Demonstrated organizational and prioritizing skills.

Nice To Haves

• Associates degree
• Working knowledge of MS Project and OneNote
• Office Professional Certification

Responsibilities

• Maintains the executive leader(s) calendar, schedules appointments, resolves scheduling conflicts and makes travel arrangements.
• Plans and arranges high-level meetings and events.
• Prepares correspondence and reports for Board and Cabinet members.
• Provides general clerical support such record keeping, answering/routing calls, writing documents and creating presentations.
• Manages projects as assigned.
• Maintains own work load independently.
• Demonstrates a high level of competence and professionalism including excellent written and verbal communication skills.
• At times, works as a proxy for the executive leader.

Benefits

• Comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED