Executive Assistant

LIVE NATION ENTERTAINMENT INC-posted about 2 months ago

Full-time • Executive

Onsite • Beverly Hills, CA

5,001-10,000 employees

Performing Arts, Spectator Sports, and Related Industries

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Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. We are seeking a highly organized, proactive Executive Assistant to support one of our senior executives. This role is ideal for someone with 3-5 years of experience providing administrative support in a fast-paced, professional environment. The role will focus on calendar management, meeting coordination, travel arrangements, and general administrative support. This is a full-time, on-site position based in our Beverly Hills corporate office.

Manage and maintain daily calendars, prioritize appointments, and coordinate internal and external meetings for executive and a few of executive's direct reports
Arrange domestic and international travel, including transportation, accommodations, and itineraries for executive and a few of executive's direct reports
Confirm executive's daily schedules and ensure the executive is prepared with relevant context and materials
Track and submit monthly expense reports; assist with purchase orders and invoice processing for executive and a few of executive's direct reports
Support day-to-day communications, including email and phone correspondence on behalf of the executive
Process and track vendor agreements and invoices, project budgets and schedules, and assist with project team onboarding and offboarding
Maintain confidentiality and discretion across all matters
Serve as liaison to internal teams and external partners, ensuring timely and professional communication
Provide administrative support for occasional personal tasks and errands as needed
Partner closely with other Executive Assistants for seamless team support and backup coverage

3-5+ years of Executive Assistant experience, preferably supporting entrepreneurs and/or c-suite executives in the creative or tech industry
Proven ability to manage multiple priorities and adapt quickly to changing demands
Strong organizational and time management skills with acute attention to detail
Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and communication platforms such as Zoom, Slack, and Box
Excellent written and verbal communication skills
Experience with booking commercial as well as private travel
Ability to work independently, exercise good judgment, proactively identify areas in which to assist executive and new/better approaches/systems/processes to prioritizing and completing tasks, and maintain discretion in handling sensitive information
Bachelor's degree required

Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
401(k) program with company match, stock reimbursement program
New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
Volunteer time off, crowdfunding match

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