Executive Assistant - Chantilly, VA

Military Spouse Corporate Career Network•Chantilly, VA

4d•Onsite

About The Position

At General Dynamics Mission Systems, we invent the technologies, products and services, that help our nation’s heroes keep our nation safe. The work is so advanced, our teams regularly redefine innovation and excellence for the world. If you’re looking for a challenge, you’ve just found it. As an Executive Assistant, you will provide a full range of executive administrative (EA) support to the Vice President for GDMS’ Growth and the Vice President Chief Financial Officer. Responsibilities include managing the Vice Presidents’ calendars, meetings and travel schedules and associated arrangements, expense and time reporting, and other responsibilities so they can focus on successfully running a business enterprise. You will organize and manage senior staff meetings, business meetings, strategy sessions, and special assignments as needed. Flexibility to work overtime and/or outside of normal business hours is required. Demonstrate maturity, high initiative, trustworthiness, timeliness, precision, and confidentiality at all times.

Requirements

Bachelor’s degree and a minimum of 3 years administrative, business, and/or technical support experience, or a minimum 10 years of Administrative Assistant experience with at least 2 years supporting at the senior level management.
U.S. citizenship is required due to the nature of work performed within our facilities.

Nice To Haves

The best candidates will have a bachelor’s degree in management or business and 10 years relevant experience.

Responsibilities

Collaborates to improve processes and procedures.
Keep executives informed of upcoming commitments and responsibilities.
Communicates professionally and effectively with staff and customers.
Composes correspondence, captures meeting notes and action items, monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the executive’s attention.
Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; Department of Defense and other federal agencies and departments; and other professional organizations.
Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed.
Drafts, proofreads, and finalizes high-level written correspondence that is consistently error-free.
Enters, formats, and proofreads inputs into SharePoint, Excel Spreadsheets, PowerPoint and Word documents.
Fosters an environment of trust and teamwork, building collaborative relationships, internally and externally.
Greets internal and external customers, handles inquires and refers more complex inquiries to appropriate offices.
Handles sensitive and confidential information in an appropriate manner without exception.
Manages frequently changing schedules and appointments as well as coordination of projects and tasks.
Obtains data from various sources, analyzes data and information, and prepares reports as needed.
Organizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel.
Prepares expense reports for travel reimbursements to ensure timely filing.
Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations.
Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, company-wide meetings to include reserving rooms, preparing for the event, coordinating with on-site facilities and information technology experts, and facilitating events as needed.
Updates and maintains organizational charts, electronic and manual records, and confidential files.
Works on multiple projects in a fast-paced environment dealing with confidential/sensitive information.
Assists with support for other administrative personnel and performs other executive administrative functions as required.
Serves as a mentor to the administrators in their organization and assists with level loading the work across the organization, providing assistance in their career development as well as success within their roles.
Prioritizes and coordinates the Vice President's calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff.