Executive Assistant

Citi • Los Angeles, CA

7d

About The Position

The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Responsibilities: Directly supports a C15 level manager and generally supports an entire department Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team Coordinates travel arrangements; prepare and distribute schedules/agendas for travel Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports Handles incoming calls; responds to inquiries Orders supplies and process invoices through Procure to Pay system Process and follow-up on Virtual Requests May prepare and review materials and correspondence for meetings Maintains and update files/records, produces reports and various correspondence Handles sensitive materials; maintain appropriate levels of confidentiality Performs other duties and functions as assigned Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: Previous office administration experience preferably within a large and complex financial services or similar organization Self-motivated and detail oriented Consistently demonstrates clear and concise written and verbal communication skills Proficient in Microsoft Office Education: Bachelor's/University degree or equivalent experience

Requirements

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Proficient in Microsoft Office
• Bachelor's/University degree or equivalent experience

Responsibilities

• Directly supports a C15 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
• Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
• Handles incoming calls; responds to inquiries
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• May prepare and review materials and correspondence for meetings
• Maintains and update files/records, produces reports and various correspondence
• Handles sensitive materials; maintain appropriate levels of confidentiality
• Performs other duties and functions as assigned
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Benefits

• In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards.
• Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs.
• Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays.
• For additional information regarding Citi employee benefits, please visit citibenefits.com.
• Available offerings may vary by jurisdiction, job level, and date of hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level