Executive Assistant, Personal Devices

Amazon • Sunnyvale, CA

9d • Onsite

About The Position

Looking for a can do, fast-paced, enthusiastic, empathetic, team-oriented 'make it happen' EA for a dynamic team building exciting new products. Need a high integrity candidate with the right level of discretion - will be responsible for handling confidential information about new products and maintaining professionalism in dealing with senior executives across the company.

The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written, verbal and administrative skills. The EA must be able to work in a dynamic, complex work environment and balance multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

Requirements

• Experience with Microsoft Office products and applications
• 7+ years of executive assistant experience

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Bachelor's degree

Responsibilities

• Support executive and team in coordinating meetings, key business mechanisms and cross functional / cross org collaborations.
• Build key partnerships with other EAs and teams to collaborate effectively and adapt to changing conditions.
• Planning and organizing events.
• Coordinating domestic and international travel.
• Timely expense reporting and management.
• Help build a positive team environment.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Serving as the "gatekeeper" to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service.
• Help to develop & maintain new org mechanisms.
• Planning, scheduling, tracking action items, helping team unblock key meetings, setting up meetings and collaborations across multiple partner orgs.
• Using a full suite of digital tools, leaning into AI tools, showing a willingness to learn continuously to be more effective and efficient to help team scale.
• Complete complex tasks and projects quickly with minimal guidance.
• React with appropriate urgency to situations that require a quick turnaround.
• Take effective action with ambiguity and show grace under pressure.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave
• sign-on payments
• restricted stock units (RSUs)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive