Executive Assistant - APC

LGI Homes•Ankeny, IA

2d•Onsite

About The Position

Provide high-level administrative, organizational, and business support to APC senior leadership by managing executive priorities, coordinating communications, facilitating meetings and events, and ensuring efficient execution of business activities. This role serves as a trusted partner to APC leadership, exercising sound judgment, maintaining confidentiality, and proactively anticipating organizational and executive needs.

Requirements

Associate degree in Business Administration, Communications, or related field required.
Minimum of 3 years of progressively responsible executive administrative support experience.
Experience supporting senior leaders or executives in a corporate environment required.
Demonstrated experience coordinating executive schedules, travel, meetings, communications, and projects.
Experience working with confidential business information and sensitive matters required.
Regularly evaluates competing requests, deadlines, and executive priorities to determine appropriate sequencing of work.
Exercises discretion in managing calendars, responding to inquiries, and determining issues requiring executive escalation.
Makes independent decisions regarding scheduling, meeting logistics, communications, and administrative matters within established guidelines.
Reviews information from multiple sources to identify inconsistencies, missing information, scheduling conflicts, or operational risks.
Anticipates downstream impacts of decisions and actions.
Interprets policies, procedures, and business requirements to support appropriate decision-making.
Identifies and resolves administrative, logistical, and coordination issues with limited supervision.
Develops practical solutions to conflicting priorities and changing business needs.
Responds effectively to unplanned situations requiring immediate action.
Reviews documents, reports, presentations, and correspondence for completeness, accuracy, grammar, and consistency.
Processes large volumes of information while maintaining confidentiality and accuracy.
Monitors multiple workstreams and deadlines simultaneously.
Routinely handles highly sensitive business, personnel, financial, strategic, and legal information.
Exercises sound judgment regarding the disclosure, handling, and storage of confidential information.
Maintains professional discretion in all interactions and communications.
Coordinates multiple activities occurring simultaneously across leaders, departments, and external stakeholders.
Anticipates future administrative and operational needs.
Balances short-term requests with long-term planning requirements.
Good Vision, Corrected to Normal; or Ability to Access Required Information and to Perform Job Duties
Color Definition
Good Hearing, Corrected to Normal; or Ability to Communicate and/or Understand Required Information and to Perform Job Duties
Ability to be Mobile throughout Required Work Areas

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage complex executive calendars, schedules, and competing priorities to maximize leadership effectiveness.
Coordinate meetings, appointments, and business activities while balancing changing priorities and deadlines.
Anticipate executive needs and proactively resolve scheduling conflicts or administrative barriers.
Manage incoming communications and correspondence, responding independently when appropriate and escalating matters requiring executive attention.
Prepare executives for meetings by assembling agendas, briefing materials, reports, and background information.
Monitor outstanding commitments and ensure timely follow-up on key action items and decisions.
Coordinate and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, registrations, and supporting documentation.
Organize executive, leadership team, customer, supplier, and special event meetings.
Coordinate meeting logistics, agendas, facilities, catering, technology support, and associated materials.
Support leadership team meetings, off-site sessions, and strategic planning events.
Manage logistics and planning for customer visits and executive-level meetings.
Draft, edit, proofread, and format executive communications, presentations, reports, and correspondence.
Prepare high-quality presentation materials and supporting documentation for leadership meetings.
Manage confidential business records, contracts, and corporate documents.
Ensure document accuracy, consistency, and professional presentation.
Support preparation of leadership updates, announcements, and employee communications.
Coordinate special projects and strategic initiatives on behalf of leadership.
Track action items, deliverables, and project timelines.
Assist in gathering information, preparing reports, and monitoring progress toward key objectives.
Support cross-functional collaboration by coordinating follow-up activities and communications.
Serve as a primary point of contact for internal and external stakeholders interacting with APC leadership.
Develop and maintain professional relationships with employees, customers, vendors, consultants, community partners, and other business contacts.
Represent APC leadership professionally in all interactions.
Facilitate communication and information flow between leadership and key stakeholders.
Process expense reports, corporate card allocations, invoices, purchase requests, and other administrative transactions.
Maintain office records, filing systems, and administrative processes.
Coordinate office-related activities and support company events as needed.
Identify opportunities to improve processes, streamline workflows, and enhance administrative effectiveness.