Executive Assistant

Howden•Miami, FL

12d•$80,000 - $110,000•Onsite

About The Position

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries. Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There’s no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference. That’s Howden. We are seeking an experienced full-time Executive Assistant onside in Miami, FL. The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team.

Requirements

5+ years of experience as an Executive Assistant to multiple executives.
Proven experience in administrative support or similar role, preferably in a corporate environment.
Hands-on experience with SAP Concur or similar expense management software for reporting and compliance.
Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
Exceptional attention to detail and accuracy in financial and administrative tasks.
Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.
Flexibility and adaptability to support evolving business needs.
High level of integrity and confidentiality when handling sensitive information

Responsibilities

Provide high-level executive support to two vertical leaders, managing complex calendars, coordinating cross functional priorities, and ensuring seamless operational flow across both business units.
Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines.
Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees.
Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up.
Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations.
Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed.
Maintain organized records of expense submissions and approvals for audit and reporting purposes.
Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting.
Prepare documents and presentations using Word, Excel, and PowerPoint.
Apply AI knowledge to streamline workflows and enhance productivity.