Executive Assistant

Exclusive Networks

10d•$90,000 - $120,000•Remote

About The Position

Exclusive Networks (EXN) is a global cybersecurity specialist that provides partners and end-customers with a wide range of services and product portfolios via proven routes to market. With offices in over 45 countries and the ability to serve customers in over 170 countries, we combine a local perspective with the scale and delivery of a single global organization. Our best-in-class vendor portfolio is carefully curated with all leading industry players. Our services range from managed security to specialist technical accreditation and training and capitalize on rapidly evolving technologies and changing business models. For more information visit www.exclusive-networks.com. At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our clients, doing our part to create a prosperous and trusted digital world, and helping our people to realize their potential. Reporting directly to the President, North America, the Executive Assistant will provide executive support to the President and serve as the primary point of contact for internal and external requests pertaining to the President or its executive team. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is results-driven and community oriented. The ideal individual should be able to exercise good judgment under pressure, work diligently and with discretion on confidential matters, have strong written and verbal communication, be well organized and have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant should also be tech savvy in order to leverage tools and technologies available to bring more efficiency and effectiveness into work.

Requirements

Have at least 3 years of experience as an Executive Assistant to a senior executive
Be tech savvy, able to source new tools and technologies for increased efficiency and effectiveness
Have Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Have very strong interpersonal skills and the ability to build trusted relationships internally and externally
Have excellent written and verbal communication skills
Demonstrate proactive approaches to problem-solving with strong decision-making capability
Be highly resourceful team-player, with the ability to be effective independently in a fast paced environment
Be a forward looking thinker, who actively seeks opportunities and proposes solutions

Responsibilities

Complete a broad variety of tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Work closely and effectively with the president to keep him well informed of upcoming commitments and responsibilitis, following up appropriately.
Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time.
Communicate effectively, demonstrating leadership to maintain credibility, trust and support with the senior management team.
Prepare or finalize content, including slides and documents, for leadership team meetings, management meetings, and company town hall or all hands meetings.
Capture discussion notes, action-items, decisions taken, and other takeaways from leadership meetings and use online collaboration and project-management tools to help ensure meeting participants complete agreed-upon action-items and milestones.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Act as a "barometer," having a sense for the issues taking place in the environment.
in relation with communications and marketing, coordinate the organization of off-sites, Sales meetings, or events