Executive Assistant

Alta Vista Center for Autism • Lakewood, CO

9d

About The Position

The Executive Assistant (EA) serves as a trusted partner to the CEO, ensuring the CEO’s time, energy, and attention are aligned with the organization’s most critical strategic objectives. This role provides high-level administrative and project coordination support while managing sensitive information with discretion. The EA also plays a key role in planning, executing, and documenting strategic initiatives, coordinating board and leadership team meetings, board management, and facilitating cross-functional collaboration to advance the organization’s mission.

Requirements

• 5+ years of experience supporting senior executives, preferably in a nonprofit or mission-driven organization.
• Demonstrated experience managing complex calendars, planning leadership meetings, and preparing high-quality documentation.
• Excellent organizational, time management, and project coordination skills.
• Strong writing, proofreading, and communication skills.
• High emotional intelligence, discretion, and professionalism.
• Strong decision-making ability; comfortable working independently and managing competing priorities.
• Proficiency with Google Workspace and/or Microsoft Office; experience with CRMs or project management tools a plus.

Nice To Haves

• Familiarity with nonprofit governance, board relations, and strategic planning processes.
• Understanding of nonprofit development and donor relations practices.
• Experience coordinating strategic initiatives and supporting cross-functional teams.

Responsibilities

• Assist the CEO in tracking progress against strategic goals and deliverables.
• Manage and prioritize a dynamic calendar of internal and external meetings.
• Plan and coordinate strategic planning meetings, retreats, and leadership convenings; manage related logistics, documents, and follow-up.
• Prepare presentations, dashboards, briefing documents, and strategic reports.
• Monitor and manage CEO’s priorities, delegating and coordinating with internal leaders as needed.
• Coordinate board and committee meetings, including scheduling, agendas, meeting packets, and minutes.
• Maintain documentation related to governance policies, bylaws, and resolutions.
• Support board member onboarding and communications.
• Manage logistics for board retreats and help prepare strategic updates and reports for board review.
• Serve as the primary liaison between the CEO and the board.
• Track timelines, responsibilities, and deliverables for major cross-departmental initiatives.
• Maintain documentation and action plans for strategic initiatives.
• Provide administrative support to collaborative projects with Development, Programs, HR, and Operations teams.
• Ensure timely and effective follow-up from key meetings and initiatives.
• Draft and edit correspondence, reports, presentations, and internal communications on behalf of the CEO.
• Maintain accurate filing systems and records (digital and physical) related to strategic work and leadership operations.
• Screen and prioritize communications (email, phone, mail), ensuring appropriate follow-up.
• Coordinate travel and event logistics for the CEO and executive-level meetings.
• Represent the CEO with internal and external stakeholders when appropriate.
• Coordinate CEO’s involvement in donor engagement, stewardship, and community representation.
• Assist with donor communications, thank-you letters, and public messaging as needed.

Benefits

• exceptional free training in the following areas: Professional crisis management (PCM), continuing education & growth opportunities, including partnerships with Capella University and Purdue Global University for discounted tuition rates in multiple disciplines, supervision towards BCBA candidacy, and mentorship built-in!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed