EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)

Bergen New Bridge Medical Center • Paramus, NJ

4d • Onsite

About The Position

Join Our Team at Bergen New Bridge Medical Center! We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, Bergen New Bridge Medical Center is looking for an Executive Assistant to support our SVP of Regulatory Compliance-Chief Quality & Equity Officer and the overall Quality, Infection Prevention and Safety team.

Requirements

• High School education required
• Office setting experience required
• Strong computer skills required
• Able to multitask and able to meet deadlines.
• Strong verbal, written communication and presentation skills
• Must be an organized self-starter, as well as a team player.
• Ability to maintain a calm, professional demeanor under pressure.
• Comfort in handling challenging situations that may involve adverse outcomes.

Nice To Haves

• associate or bachelor's degree a plus
• 2 or more years’ experience providing administrative support to a Senior Executive, preferred.
• 1-3 years of healthcare experience a plus.
• statistical software (willing to train)

Responsibilities

• Manages complex calendars and coordinates executive-level meetings for the Senior Executive by prioritizing appointments; and providing them with relevant support material in a timely manner.
• Coordination of Outlook calendars and meeting set up for Senior Executive and other members of the Quality, Infection Prevention and Safety team.
• Provides administrative support to the Senior Executive, resolving issues not requiring their direct attention; acts as liaison between the Senior Executive and hospital departments.
• Project and daily assistance for SVP and other members of the Quality, Infection Prevention and Safety Departments.
• Prepares agenda, power point presentations and other information packets for Quality and Regulatory meetings, ensures they are distributed in a timely manner; records minutes of these meetings and distributes to appropriate individuals.
• Assist with coordination of regulatory surveys.
• Manage travel arrangements as needed.
• Prepares purchase orders, requisitions, check requests and invoice reconciliation for accounts payable.
• Coordinating Kronos timecard system for the department staff, including coordination and approval process by SVP for vacation and holiday schedules and other time off requests.
• This position has overall responsibility for maintaining employee attendance records (including vacation time, sick days); and processing timecards for department employees.
• Order and manage office supplies.
• Manage Resource Center requests and room reservations and coordinate maintenance and facility requests for department.
• Coordinate room availability for Quality Conference Room.
• Customer Service: respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience and helpfulness. All responses should be timely, professional, caring, and respectful in accordance with Customer Service Performance expectations
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards.
• Assesses gaps in policies and procedures and create necessary policies and procedures to fulfill these gaps.
• Good record of timeliness and attendance.
• Understands and adheres to the Medical Center’s Code of Conduct.
• Familiar with the Medical Center’s Mission, Vision, and Values Statements
• Performs other related duties as required.

Benefits

• competitive medical, dental, and vision plans
• generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays
• robust tuition reimbursement and continuing education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED