Executive Assistant

Renuity•Madison, WI

5d•Onsite

About The Position

Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven of the most trusted home renovation companies in America, we are on a mission to revolutionize home improvement—making it faster, easier, and stress-free. We are helping homeowners create spaces they love, without the hassle. With expert teams across 36 states and growing, there’s likely a Renuity home in your neighborhood. We value fresh perspectives and welcome candidates from all backgrounds to bring their unique experiences and ideas to our team. And we’re just getting started! The Executive Administrative Assistant will provide high-level administrative support to 4–5 members of the Executive Leadership Team. This position is responsible for managing complex calendars, coordinating meetings, overseeing logistics, and serving as an operational partner across multiple business functions. The role requires strong organizational skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Requirements

5+ years of experience in a senior administrative or Executive assistant role
Proven success supporting multiple leaders simultaneously
Strong organizational and time management skills; ability to pivot and reprioritize quickly
Excellent written and verbal communication skills
High level of professionalism, discretion, and sound judgment
Tech-savvy and proficient in Microsoft Office and travel/calendar platforms
Emotionally intelligent with strong interpersonal instincts and adaptability
Works efficiently under pressure, embraces change, and maintains a positive, approachable demeanor
Naturally likable and collaborative, with a team-first attitude
Strong knowledge of Microsoft Office 365 Suite, and the ability to learn and effectively use software applications used in the performance of job duties.

Responsibilities

Manage complex and high-volume calendar scheduling
Prioritize meeting requests, resolve scheduling conflicts, and ensure seamless coordination for 4–5 executives
Coordinate internal and external meetings, including agenda prep, note-taking, and follow-ups
Arrange domestic travel and accommodations
Prepare and submit monthly expense reports for 4–5 executives, and review direct reports' expenses for accuracy and compliance
Serve as a liaison between executive leadership and internal teams or external stakeholders
Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires
Provide comprehensive support to the Executive Leadership Team, managing calendars, scheduling meetings, and prioritizing commitments.
Serve as the liaison between the executive team and internal/external stakeholders.
Coordinate logistics for executive domestic travel and high-level events.
Prepare and submit monthly expense reports for 4–5 executives and review direct reports' expenses for accuracy and compliance.
Anticipate executive needs and proactively address challenges before they arise.
Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires.
Manage strategic initiatives, special projects, and cross-departmental collaborations.