Executive Assistant to CEO, COO, CNO
About The Position
Join our team as a Executive Assistant to the CEO, COO, and CNO! The Executive Assistant is responsible for providing administrative support for the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, coordinating medical staff activities, maintaining medical staff credentialing and files. Act as point of contact among executives, employees, and other leadership. Manage information flow in a timely and accurate manner. Manage executives' calendar and set up meetings. Manage daily expenses and prepare weekly, monthly and quarterly reports. Oversee performance of the clerical/switchboard staff. Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication; memos, emails, presentations, reports, etc. Screen and direct phone calls. Organize and maintain the office filing system.
Requirements
- Associate Degree in Business Administration, Human Resources or related field preferred; or an equivalent combination of education and experience.
- At least three (3) years’ experience as an Administrative Assistant in a health care setting or two (2) years in human resource experience, preferably in a health care setting; or combination of education, training or experience in either field.
- Excellent MS office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Ability to work independently and under pressure of deadlines
- Solution driven
- Highly organized
- Must be able to type at least 65 w.p.m.
- Knowledge of medical terminology
- Thorough knowledge of Word and Excel software programs
- Ability to work overtime and flexible hours as requested
Nice To Haves
- Shorthand experience desired
Responsibilities
- Providing administrative support for the Administration Department staff
- Performing clerical duties
- Attending departmental and clinical meetings
- Coordinating medical staff activities
- Maintaining medical staff credentialing and files
- Acting as point of contact among executives, employees, and other leadership
- Managing information flow in a timely and accurate manner
- Managing executives' calendar and set up meetings
- Managing daily expenses and prepare weekly, monthly and quarterly reports
- Overseeing performance of the clerical/switchboard staff
- Acting as an office manager by keeping up with office supply inventory
- Formatting information for internal and external communication; memos, emails, presentations, reports, etc.
- Screening and directing phone calls
- Organizing and maintaining the office filing system
Benefits
- 401(k) + matching
- Health insurance
- 100% company-paid life insurance coverage up to 2x your annual salary
- Vision Insurance
- Dental Insurance
- 100% company-paid long-term disability insurance
- Paid time off
- Paid Holidays
- Cafeteria on site
- Employee engagement events
- Employee assistance program
- Career & training development opportunities
- Dynamic and inclusive work environment
- Engaged management team dedicated to your success
- A guiding mission and set of values that serve as both our north star and yours, anchoring our collective purpose and aspirations
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
