Executive Assistant

Flex•Austin, TX

40d•Onsite

About The Position

Flex is seeking a highly strategic & proactive Executive Assistant (EA) to support the President, Regulated Manufacturing Solutions (RMS). This role serves as a trusted partner to the Segment President and acts as a central point of coordination across the Segment & Flex Executive Leadership Team, Board interactions, and key business stakeholders. The ideal candidate thrives in a fast-paced, high-growth environment, exercises exceptional judgment and discretion, and can manage competing priorities while maintaining a high level of professionalism and confidentiality. As Flex continues to continue to build as a leader in global manufacturing, this individual will play a critical role in enabling the Segment President to focus on strategic priorities by driving operational excellence, communication, coordination, and execution across the RMS organization. This position will be located at our headquarters in AUSTIN TX.

Requirements

Bachelor's degree or equivalent relevant experience
Minimum of 7-9 years of applicable administrative experience supporting a SVP or President, ideally from a fast-paced Manufacturing/ Tech/ Software company
Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
Strong oral and written communication: Ensure communications are clear, high attention to detail, thorough, and specific, focusing on follow-through
Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
Ability to take meeting minutes, comprehend what actions are needed and send out/track actions to completion.
Demonstrated ability to efficiently create, consolidate, and format PowerPoint presentations and Excel spreadsheets with a strong attention to detail.
Strong application of using Outlook and Zoom conference programs with both audio and visual conferencing platforms
Project Management experience needed at an intermediate level.
Proven ability to manage projects, work under pressure, and consistently meet deadlines

Responsibilities

Manage day-to-day schedules to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities
Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.
Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries, ability to be detail oriented at all times
Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
Verifies and approve transactions including managing confidential correspondence and sensitive legal and business information with the highest degree of discretion.
Ensure the timely submission of expenses and manage the approval process for expense reports submitted by the executive's direct reports
Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle.
Understands and adapts to the impacts of changing business processes and the relevance of performance metrics
Leverage AI-enabled tools, digital assistants, and workflow automation solutions to streamline administrative processes.
Assist with preparation of content for Board meetings, talent reviews, leadership communications, and employee engagement activities in partnership with HR.
Act as a liaison between the Segment Executive Team, Executive Leadership Team, and key business stakeholders.
Manage special projects, initiatives, and strategic programs on behalf of the Segment President.
Track key milestones, risks, dependencies, and deliverables across multiple initiatives.
Coordinate cross-functional activities involving HR, Legal, Finance, Communications, and executive leadership.
Develop dashboards, reports, and presentations that support decision-making and organizational alignment.
Coordinate complex domestic and international travel arrangements.
Manage itineraries, logistics, expense reporting, and meeting preparation.
Support executive visits, leadership team meetings, and major company events.