Executive Assistant

G2 Ops, Inc. • San Diego, CA

4d • $80,000 - $95,000 • Onsite

About The Position

G2 Ops supports mission-critical defense and technology initiatives by solving complex operational and engineering challenges. We are seeking a motivated, collaborative Executive Assistant to provide administrative and operational support to NAVWAR leadership. In this role, you’ll contribute to mission-focused operational and program management support by managing executive schedules, coordinating meetings and travel, preparing correspondence and briefing materials, and tracking leadership actions through completion while working alongside a team that values innovation, technical excellence, and continuous growth.

Requirements

• Bachelor’s degree.
• 3+ years of professional experience providing administrative, executive, or organizational support.
• Experience coordinating executive schedules, meetings, travel, correspondence, and action items.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Ability to anticipate requirements, exercise sound judgment, and work effectively with limited supervision.
• Ability to work effectively in a team-oriented environment.
• Active DoD Secret Clearance at start with the ability to obtain and maintain a DoD Top Secret Clearance after start.

Nice To Haves

• Experience supporting DoD or government programs.
• Experience supporting senior Government, military, or executive leadership.
• Familiarity with NAVWAR, Navy, or comparable DoD program environments.
• Experience preparing executive-level correspondence, briefing materials, and meeting documentation.
• Experience tracking leadership actions, taskers, and suspense items through completion.
• Experience working in cross-functional or customer-facing environments.

Responsibilities

• Manage executive calendars, schedules, appointments, and competing leadership priorities.
• Coordinate meetings, conferences, and leadership engagements, including scheduling, logistics, materials, and follow-up actions.
• Coordinate official travel arrangements and associated administrative requirements.
• Prepare, review, format, and route correspondence, briefing materials, reports, and other leadership documentation.
• Track leadership actions, taskers, commitments, and suspense dates through completion.
• Anticipate administrative and operational requirements and proactively address scheduling, coordination, and information needs.
• Maintain effective communication across Government leadership, program offices, and supporting organizations.
• Organize and maintain records, files, and administrative information in accordance with applicable processes and requirements.
• Support administrative procedures that improve organizational efficiency, productivity, and customer service.
• Exercise sound judgment, discretion, and professionalism when handling sensitive information and leadership priorities.

Benefits

• 100% company-paid insurance for medical, dental, and vision for eligible employees and family members
• 100% company-paid insurance for life, short-term disability (STD), and long-term disability (LTD) for eligible employees
• 401(k) plan with discretionary employer matching
• 10 paid holidays
• Paid time off (PTO)
• Educational assistance
• Professional development opportunities
• Performance recognition programs
• Resources that support long-term career growth and work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level