Executive Assistant (Executive Support Specialist 2)

State of Oregon • Salem, OR

4d • $4,312 - $5,988 • Hybrid

About The Position

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) section is recruiting for an Executive Assistant (Executive Support Specialist 2). This vital role provides direct support to HLO management and helps to ensure the smooth operation of the office. Key responsibilities include initiating and coordinating job recruitments, facilitating interviews, managing onboarding processes, handling board member recruitment activities, supporting general HR functions, and scheduling office maintenance needs. If you are a proactive professional who excels in administrative coordination and values public service, we invite you to apply.

Requirements

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Nice To Haves

• Demonstrates commitment to fostering a respectful, inclusive work environment for diverse teams and communities.
• Effectively manages multiple projects and priorities at once.
• Proficient with essential office software including Word, Excel, and Outlook.
• Capable of independently conceptualizing, executing, and clearly communicating project work.
• Able to interpret and apply rules, regulations, policies, and procedures accurately.
• Skilled in evaluating and improving operational processes, services, and performance measures.
• Supports organizational outcomes by monitoring business processes and tracking relevant data.

Responsibilities

• Initiating and coordinating job recruitments
• Facilitating interviews
• Managing onboarding processes
• Handling board member recruitment activities
• Supporting general HR functions
• Scheduling office maintenance needs

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed