Executive Assistant- Intelligent Foundations and Experiences

Capital One•San Jose, CA

8d•$86,000 - $117,900

About The Position

Capital One is looking for a detail-oriented, innovative, and confident experienced Executive Assistant to work in a high-energy, collaborative, professional environment with an evolving culture as a result of continuous growth. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical. The ideal candidate will promote the value of trust throughout the organization, consistently keep commitments, and employ exceptional follow-through. You demonstrate personal integrity, and earn the trust of fellow associates by communicating openly.

Requirements

High School Diploma, GED or equivalent certification
At least 3 years of Administrative experience
At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice To Haves

Bachelor’s Degree
At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3+ years of calendar management supporting executives
At least 3+ years of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting users
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills

Responsibilities

Provide an exceptional standard of support for the executive by serving as not only a gatekeeper, but additionally as the central point of contact.
Manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
Arrange meetings and team events by creating and sending invitations as directed; in addition to reserving meeting rooms, organizing for catering, audio/video, and other essential services as needed.
Answer incoming calls and provide support as required by taking detailed messages that allow the executive to respond effectively.
Organize travel arrangements and create expense reports for the executive using Capital One systems.
Serve as a role model for all other administrative professionals by mentoring others and maintaining the highest levels of customer service externally and internally across the entire organization.
Manage multiple projects, taking on new responsibilities, autonomously provide solutions and assistance, and handle novel issues.