Assistant, Executive

Aecon • Port Huron, MI

75d

About The Position

Xtreme Powerline Construction Inc., a leading Michigan-based electrical distribution utility contractor partnering with Aecon Utilities Inc., is seeking a highly organized and proactive Executive Assistant. This role will provide comprehensive, high-level administrative support to the President of a fast-growing, multi-state utility contracting business. This is a unique opportunity to play a pivotal role in a company that is expanding rapidly and diversifying into new work streams across the United States. The ideal candidate will act as a strategic partner, managing complex calendars, ensuring priorities are handled seamlessly, and maintaining confidentiality in all matters. You’ll anticipate needs, solve problems before they arise, and contribute directly to the success of a rapidly scaling organization.

Requirements

• Minimum 3+ years supporting senior executives in a fast-paced environment.
• Proven ability to maintain confidentiality and handle sensitive information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
• Strong organizational and time-management skills with ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• High emotional intelligence, adaptability, and resilience under pressure.
• Ability to anticipate needs and proactively solve problems.
• Adaptable & Resourceful – thrives in a fast-paced environment.
• Quick Learner – rapidly grasps new processes and systems.
• Discreet & Trustworthy – handles sensitive information with integrity.
• Proactive Problem-Solver – anticipates challenges and resolves issues.
• Detail-Oriented – ensures accuracy in scheduling and documentation.
• Relationship Builder – communicates effectively with clients and stakeholders.
• “No Task Too Small” Mindset – embraces both strategic and day-to-day tasks.

Nice To Haves

• Bachelor’s degree or equivalent experience preferred.
• Experience with QuickBooks and advanced Excel skills (asset).

Responsibilities

• Manage dynamic calendars, meetings, and travel arrangements for the President.
• Coordinate logistics for business and personal commitments, including detailed travel briefs.
• Serve as the first point of contact, screening calls, emails, and requests with professionalism.
• Draft, edit, and proofread correspondence, presentations, and briefing materials.
• Assist with client pricing submissions and business documentation.
• Maintain confidentiality and exercise discretion in all communications and decisions.
• Support clerical tasks, including managing spreadsheets and inputting items into accounting software.
• Organize and prepare materials for meetings, client engagements, and events.
• Track priorities, deadlines, and deliverables to ensure alignment with strategic goals.
• Handle personal errands and tasks that support the President’s productivity and well-being.

Benefits

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Invest in your development through Aecon University, tuition reimbursement, and Leadership Programs.
• Create work environments focused on mutual respect, teamwork, collaboration, and new ideas.
• Meaningful initiatives, training, and partnerships with Veteran groups.
• Operate responsibly by managing risk, safety, and environmental considerations.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree