Executive Assistant

KIPP • Houston, TX

16d • $55,000 - $70,000 • Onsite

About The Position

The Executive Assistant advances organizational priorities by providing executive support, serving as the primary point of contact for internal and external stakeholders, and acts as a vital liaison for the Executive Leadership Team. The Executive Assistant also works closely with the Office Manager and Executive Assistants across teams to oversee special projects and ensure smooth operations of daily organizational activities. This role will ultimately require comprehensive knowledge of KIPP Texas Public Schools including our annual initiatives, strategic plan, and core values.

Requirements

• Minimum of three (3) years of professional experience directly supporting C-level executives in a fast-paced, complex organizational environment
• High School diploma required
• Demonstrated experience managing confidential executive communications, complex calendar and travel logistics, and Board-level administrative coordination.
• Exceptional communication skills with the ability to build relationships with diverse stakeholders, including board members, external stakeholders, and families.
• Stays calm and steady in a fast paced setting with several moving parts.
• Skilled at delivering the highest level of customer/client service to a wide variety of internal and external stakeholders.
• Emotional maturity and proven ability to handle sensitive and confidential information with discretion.
• Understands role of the EA amongst the team.
• Strong decision maker, taking proactive approaches to problem-solving and recommending solutions.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to prioritize competing demands and maintain high performance in a fast-paced environment.
• Exceptional attention to detail and strong organizational skills that reflect ability to perform and prioritize multiple tasks and adapt to competing demands.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Expert proficiency in Google Workspace and Microsoft Office required
• Reliable transportation is needed for travel between campuses
• Ability to maintain emotional control under stress.
• Work with frequent interruptions.

Nice To Haves

• Associate’s degree preferred
• proficiency with Slack, Adobe Acrobat, and project management tools strongly preferred

Responsibilities

• Provide Executive Support to the Chief of Staff
• Manage an active calendar of appointments, arranging complex and detailed travel plans, itineraries, and agendas; putting together a weekly plan for the Cheif of Staff with all necessary information; and compiling documents for meetings, and completing expense reports and tracks and submitting critical compliance reports.
• Optimize and manage the Chief of Staff’s availability while ensuring smooth communication with internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Work closely and effectively with the Chief of Staff to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Serves as an organizational liaison, maintaining awareness of the internal climate and providing timely updates to the CoS.
• Plan Chief of Staff ’s work time effectively so that they are able to complete all necessary tasks on time, answer emails and phone calls within 48 hours, and spends the majority of his/her time advancing the strategy of the organization.
• Manage communication on behalf of Chief of Staff including; composing and preparing correspondence, including confidential matters; communicate directly with families of KIPP TX students, board members, external stakeholders, staff, and others, on matters related to Chief of Staff’s programmatic initiatives, meetings, crisis, and any other work.
• Provide support with finance operations for multiple budgets, including tracking invoices, approvals and signatures.
• Anticipate, research, prioritize and follow up on incoming issues and concerns addressed to the Cheif of Staff by KIPP families, staff, and external parties, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Manage relationships crucial to the success of the organization, as well as a variety of special projects for the Chief of Staff, some of which may have organizational impact.
• Manage Public Information Requests for the organization, ensuring that requests are disseminated to the proper department and responded to in a timely, accurate, and legally compliant manner.
• Partner with Office Manager and Executive Assistant team, to ensure smooth day-to-day organizational operations and administrative alignment
• Serve as Liaison for Senior Management
• Serve as a role model for executive support across KIPP TX and champions KIPP TX’s mission and core values in all interactions with all stakeholders.
• Work directly with the Chief of Staff to ensure consistent communication and coordination with the KTX Executive Leadership team.

Benefits

• Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
• Competitive vacation and flexible paid time off (PTO) policies.
• Paid family leave.
• Flexible spending account or high-yield HSA.
• Employee assistance programs.
• legal plans, LifeLock identity protection, life insurance and disability insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED