Executive Assistant

Zoom • Seattle, WA

48d • Hybrid

About The Position

We are seeking a highly organized and proactive Executive Assistant to support two senior leaders at Zoom. This role is pivotal in facilitating the efficiency and effectiveness of our revenue-generating activities. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• 4+ years of proven experience as an executive assistant or in other administrative positions.
• Have the ability to manage complex schedules and prioritize tasks.
• Be proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and other office productivity tools.
• Maintain strict discretion and confidentiality at all times.
• Be open to a hybrid set up of 4 days in office.

Nice To Haves

• Have experience in tech or SaaS environment is a plus.

Responsibilities

• Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements.
• Acting as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks.
• Assisting in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics.
• Handling confidential information with discretion and maintain confidentiality.
• Helping LT liaise with key project work-streams, including tracking deadlines, deliverables, and action items. When projects are live.
• Organizing and coordinating internal and external events, such as team off-sites, conferences, and client visits.
• Processing expense reports and manage budgets related to travel, events, and office expenses.

Benefits

• As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees