Executive Assistant

Florida Food Products, LLC•Lake Mary, FL

8h•Onsite

About The Position

We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. We are seeking a highly organized, proactive Executive Assistant to support members of our Executive Leadership Team while ensuring smooth and efficient operations across the corporate office. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and consistently demonstrates exceptional judgment, professionalism, and execution.

Requirements

Associate degree in Business Administration or related field required.
Minimum of 3 years of experience in an executive administrative support role.
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel.
Strong organizational skills, discretion, and independent judgment.
Proven ability to succeed in a fast-paced, high-volume, deadline-driven environment.
Excellent written and verbal communication skills.
Ability to manage competing priorities with professionalism and resourcefulness.

Responsibilities

Provide high-level administrative and paralegal support to multiple Executive Leaders.
Manage complex calendars, internal and external meetings, travel arrangements, and executive preparedness.
Coordinate communications, develop agendas, prepare leadership meeting materials, and track action items.
Support vendor management, including due diligence, onboarding, and renewals.
Handle initial contract intake and conduct first-level contract review for consistency and routing.
Create, manage, and improve administrative processes, reporting systems, and organizational workflows.
Maintain office filing systems; ensure efficient access for internal teams.
Oversee beverage dispenser maintenance and snack replenishment.
Organize monthly recognition events, celebrations, and related activities.
Assist Human Resources with departmental communication to internal stakeholders.
Prepare executive correspondence, PowerPoint presentations, Excel reports, and supporting documents.
Coordinate conference room set-up, catering orders, and meeting logistics.
Process expense reports and support inquiries related to Accounts Payable, Purchasing, and Travel & Expense policies.
Perform occasional local travel to support offsite meetings.
Execute other duties and special projects as needed.