Temporary Executive Assistant, School of the Arts

University of California, Irvine•Irvine, CA

7d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Experience providing executive-level administrative support, including complex calendaring in Microsoft Outlook.
Demonstrated ability to manage multiple priorities, exercise discretion, and maintain confidentiality.
Excellent written and verbal communication skills with strong organizational and time management abilities.
Proficiency in Microsoft Office Suite, particularly Outlook.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Experience supporting senior leadership within a UC or higher education environment.
Experience with strategic calendaring, anticipating scheduling conflicts, and prioritizing executive commitments.
Knowledge of Kuali Financial System (KFS) or similar financial systems for processing reimbursements.
Experience coordinating projects or supporting project management initiatives.

Responsibilities

Manage the Dean's complex and strategic calendar, balancing competing priorities, scheduling high-level meetings, and serving as a gatekeeper for the Dean's time.
Draft and coordinate internal and external communications, including correspondence and responses, particularly for candidates with UC or higher education experience.
Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation.
Support special projects and administrative initiatives while processing reimbursements through KFS, as applicable.