Executive Assistant

DataBricks•Mountain View, CA

62d

About The Position

This person will support an Engineering leader and partner with them to help operationalize their team's strategy. You will work across various departments, such as Sales, Marketing, IT, Product, and other important functions within the company. You will also work on strategic and community events for the team. The impact you will have: Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar. Effectively prioritize the calendar and schedule meetings in a timely manner. Provide timely responses to all stakeholder requests. Enhance the efficiency of the Engineering leader's time use, leading to a more productive team and company. Execute strategic initiatives well, delivering on defined outcomes.

Requirements

Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization
Worked with VPs/SVPs in Engineering and Product in large organizations.
Worked with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles
Ability to work at a fast pace with shifting priorities in a hyper-scaling company
Experience supporting a high-growth company, and preferably directly supporting an executive staff member
High attention to detail, organization, and process abilities
Strong calendaring skills (Gmail and Google Calendar experience mandatory)
Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process and work very collaboratively with others
Strong relationship management skills, ability to build a personal network throughout the company
Strong oral and written communication
Ability to communicate clearly and effectively with senior leaders and external partners

Responsibilities

Calendar management - organizes all meetings, including but not limited to team meetings, customer, and internal business partner meetings across international time zones
Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
Manages offsite meetings, events, and programs in support in support of the SVP and their staff
Ensures all meeting invites have the appropriate details to have an effective meeting
They may be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave, or other absences.

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