Exectutive Assistant, Personal Devices

Amazon • Sunnyvale, CA

6d

About The Position

Looking for a can do, fast-paced, enthusiastic, empathetic, team-oriented 'make
it happen' EA for a dynamic team building exciting new products. Need a high
integrity candiate with the right level of discretion - will be responsible for
handling confidential information about new products and maintaining
professionalism in dealing with senior executives across the company.

The EA must be creative, organized, detail-oriented, exercise good judgment,
have strong written, verbal and administrative skills. The EA must be able to
work in a dynamic, complex work environment and balance multiple priorities.
They will have the ability to work independently on projects, from conception to
completion, and must be able to work under pressure to handle a wide variety of
tasks, assignments and confidential matters with discretion. The EA must
demonstrate a strong bias for action by handling administrative matters
expeditiously, proactively and professionally to ensure successful completion of
assigned projects and tasks.

Key job responsibilities
Support executive and team in coordinating meetings, key business mechanisms and
cross functional / cross org collaborations. Must be able to build key
partnerships with other EAs and teams to collaborate effectively and adapt to
changing conditions. Role responsibilities iplanning and organizing events, and
coordinating domestic and international travel, as well as timely expense
reporting and management. This candidate will help build a positive team
environment.
Organize, execute, and assist with team activities (staff meeting agendas,
all-hands meetings, off-sites, and team social events).
-Serving as the "gatekeeper" to the executive office, screening and prioritizing
appointments/meeting requests while always providing polite and professional
service
-Help to develop & maintain new org mechanisms

A day in the life
Planning, scheduling, tracking action items, helping team unblock key meetings,
setting up meetings and collaborations across multiple partner orgs. Using a
full suite of digital tools, leaning into AI tools, showing a willingness to
learn continuously to be more effective and efficient to help team scale.
The successful candidate will possess the ability to complete complex tasks and
projects quickly with minimal guidance, react with appropriate urgency to
situations that require a quick turnaround, and take effective action with
ambiguity and show grace under pressure.

About the team
Newly established product team building the next generation of personal devices.

Requirements

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Responsibilities

• Support executive and team in coordinating meetings, key business mechanisms and cross functional / cross org collaborations.
• Build key partnerships with other EAs and teams to collaborate effectively and adapt to changing conditions.
• Planning and organizing events
• Coordinating domestic and international travel
• Timely expense reporting and management
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Serving as the "gatekeeper" to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service
• Help to develop & maintain new org mechanisms
• Planning, scheduling, tracking action items, helping team unblock key meetings, setting up meetings and collaborations across multiple partner orgs.
• Using a full suite of digital tools, leaning into AI tools, showing a willingness to learn continuously to be more effective and efficient to help team scale.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED