Executive Assistant 1

Dell Technologies•Palo Alto, CA

4d•Onsite

About The Position

At Dell, we understand that delivering solutions for customers around the globe requires meticulous attention to detail. Our Executive Administrative Support team plays a crucial role in ensuring our executives remain productive and our business operates smoothly worldwide. Join us to do the best work of your career and make a profound social impact as a Executive Assistant on our Dell Technologies Ventures Team in Palo Alto, California

Requirements

Minimum of 3+ years of proven administrative experience
Strong organizational skills with the ability to prioritize multiple tasks seamlessly and excellent attention to detail
Strong interpersonal skills, capable of building relationships with stakeholders along with expert-level written and verbal communication skills
Highly resourceful team player, also capable of working independently and the ability to thrive in a fast-paced and demanding environment
Proficiency in Microsoft Office Outlook, Adobe Acrobat and virtual meeting platforms (Zoom, Teams) and exposure or familiarity with Travel and Expense systems

Nice To Haves

High adaptability and comfort with changing priorities
Resourceful, with the ability to find solutions independently

Responsibilities

Maintain Partners’ calendars by efficiently planning and scheduling meetings, conferences, and travel arrangements
Prioritize tasks effectively, handling them proactively and expeditiously, ensuring successful project completion even under tight deadlines
Support expense report management, including submission for investing partners, travel and accommodations booking, and related coordination
Welcome guests and partners warmly, in person and promptly addressing their inquiries and directing them as needed
Manage day-to-day office tasks such as supply ordering, and event or team catering coordination
Maintain optimal office/kitchen supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, and expediting orders as required
Ensure proper operation of office equipment by performing preventive maintenance, troubleshooting malfunctions, and coordinating repairs as necessary
Create purchase orders, handle invoice processing, and ensure timely follow-up on audit requests using Dell’s internal systems efficiently
Facilitate and coordinate activities involving Dell's internal IT and Facilities teams, as well as external business partners, to support smooth office maintenance and operations
Contribute to team efforts by accomplishing related tasks and goals, fostering a collaborative and supportive work environment
Provide coverage for fellow administrative assistants during their absence from the office and run errands as needed (pickup/drop-off)