Executive Assistant
Hyundai Motor Company•Fountain Valley, CA
•$85,000 - $100,000•Onsite
About The Position
At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package. It’s time you rethink what you expect from an employer. At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.
Requirements
- Must be a high school graduate
- Two or more years of administrative work experience, preferably working at higher management levels.
- Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
- Excellent oral and written communication skills.
- Organized and detail oriented.
- Ability to work with a variety of personalities.
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Manage all aspects of administrative tasks including planning and implementation projects for the Division.
- Coordinate the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision. Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.
- Provide support and back-up to other administrative assistants in the Division.
- Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
- Maintain helpful, willing, and responsive attitude with all interactions.
- Provide administrative support, front-line customer service, and coordinate divisional programs, projects, and follow-ups.
- Assist division head and staff with expense reports and travel arrangements through HMA’s corporate travel agency.
- Monitor division budget spending, assist with accruals, and maintain budget schedules.
- Coordinate goal-setting and year-end evaluations with division leadership.
- Maintain Outlook contact and email groups; review files and materials for accuracy and consistency.
- Prepare reports, presentations, and other management-requested materials.
- Coordinate meetings with internal stakeholders, clients, and vendors.
- Research and analyze division-related information as needed.
- Maintain division-specific systems and software.
- Provide administrative support to managers and employees.
- Serve as Department Ambassador for employee transfers and hiring processes.
- Manage support desk, supply area, and office administration functions.
- Handle confidential internal and external correspondence.
- Support financial and records management activities, including JD Edwards, filing, reporting, editing, meeting coordination, and telephone screening.
- Act as the division’s primary Executive Assistant, organizing and coordinating daily operations and projects for timely completion. Decisions are based on knowledge and understanding needed to bring projects to closure in a professional and timely manner.
- Perform day-to-day administrative tasks and analyses in alignment with established processes under general direction.
- Complete additional duties and special projects as assigned by the division head.
Benefits
- Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
- Holiday Pay - the company shuts down with pay between Christmas and New Years.
- Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
- 401(k) retirement plan with Employer Match
- Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
- Vacation and sick time off
- Employer-paid basic life and disability coverage, including Paid-Family Leave.
- Mental health, wellbeing, and employee assistance program
- Health advocate (support)
- Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees.
- External Training and Development Programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
