Executive Assistant - Integrated Solutions

Elbit America • Fort Worth, TX

16h • Onsite

About The Position

The Executive Assistant will provide high-level administrative support for the Fort Worth site Integrated Solutions SVP, General Manager, and Leadership team. Acting as a gatekeeper to manage calendars, travel, communication, and confidential information. Key responsibilities include scheduling meetings, arranging travel itineraries, preparing reports/presentations, and serving as a liaison between executives, customers, and staff to enhance organizational efficiency.

Requirements

• Extensive administrative experience is usually required.
• Excellent communication skills are a must (written and verbal)
• Organizational and prioritization skills are a must
• Must excel with time management and the ability to manage and execute tasks
• The ability to network and be a team player
• Must be technologically skilled and be proficient in Microsoft Office

Nice To Haves

• A bachelor’s degree is often preferred

Responsibilities

• Coordinating, prioritizing, and managing complex, fast-changing schedules and calendars
• Coordinating meetings across multiple time zones, often balancing "Time Tetris" to accommodate stakeholders in Israel and the Americas
• Booking flights, accommodations, and managing detailed itineraries, including expense reports
• Managing complex international travel, including obtaining visas, tracking passport validity, and ensuring compliance with the Foreign Clearance Guide if in a defense or government context.
• Acting as the primary point of contact, screening calls, and drafting correspondence on behalf of leadership
• Organizing, scheduling, and logistics management to include escorting foreign visitors onsite
• Overseeing administrative procedures, supporting hiring processes, interviews, and onboarding of new employees
• Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
• Must be able to generate letters, memos, etc.
• Responsible for organizing weekly, monthly, and quarterly review presentations
• Prepare documents for signature
• Create and maintain visit requests and contact reports
• Order and distribute office supplies for the department
• Represent the company in a courteous and professional manner
• Ability to perform other duties as assigned

Benefits

• Most locations offer a 9/80 schedule, providing every other Friday off
• Competitive compensation & 401(k) program to plan for your future
• Robust medical, dental, vision, & disability coverage with qualified wellness discounts
• Basic Life Insurance and Additional Life & AD&D Insurances are available
• Flexible Vacation & PTO
• Paid Parental Leave
• Generous Employee Referral Program
• Voluntary Benefits Available: Longer Term Care, Legal, Identity Theft, Pet Insurance, and more
• Voluntary Tricare Supplement available for military retirees

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED